Associate Director, Grant Management

ASIA COMMUNITY FOUNDATION LTD.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

ASIA COMMUNITY FOUNDATION LTD. seeks an Associate Director of Grant Management to oversee the full grant lifecycle across donor-advised funds, collaborative funds, and hosted projects.

You will ensure timely grants, compliance, and clear reporting while supporting donor communications with accurate portfolio updates. You will lead a small team, improve systems and workflows, and coordinate with donor engagement, finance, governance, and communications to deliver a seamless donor experience in

Qualifications

• 7+ years of relevant experience in philanthropy, foundations, nonprofit management, international development, or a related field.
• Experience with grant due diligence, risk management, and compliance, including managing grants from institutional funders, would be an advantage.
• Strong operational and project management skills, with the ability to manage multiple priorities and stakeholders.
• Experience improving systems, processes, and workflows, including through digital tools.
• Strong relationship management and communication skills, with experience working with nonprofit organisations and philanthropic stakeholders.
• Experience managing, coaching, and developing a team.
• Excellent organisational, analytical, and problem-solving skills, combining attention to detail with strategic judgement.

Responsibilities

• Oversee the full grant lifecycle across donor-advised funds, collaborative funds, hosted projects and other grantmaking programmes.
• Process grants accurately and on time, in line with ACF's policies and procedures.
• Apply ACF's due diligence, risk management, and compliance requirements, with clear controls and escalation processes.
• Coordinate grant reviews, approvals, disbursements, and reporting.
• Plan, prioritise, and manage workflows across the grant management function.
• Track operational performance and improve efficiency, consistency, and service quality.
• Manage ACF's grant portfolio day to day, tracking commitments, reporting requirements, and grant obligations.
• Process donor grant recommendations promptly.
• Provide the donor engagement team with accurate portfolio information, timely grant updates, and operational guidance for donor communications and stewardship.
• Support the donor engagement and finance team to deliver a seamless donor experience.
• Lead ACF's approach to funded partner stewardship, so each partner has a clear point of contact in the grant management team and consistent engagement throughout the grant lifecycle.
• Hold partner meetings and site visits where useful, to understand funded work and spot emerging opportunities and challenges.
• Make ACF's grant processes clearer and simpler for funded partners.
• Share insights from funded partners with colleagues to inform future grantmaking.
• Build and improve the systems, processes, templates, and tools that allow grant management to scale.
• Streamline workflows and use technology to improve coordination and service delivery.
• Keep accurate, accessible grant records that support reporting, audit, and compliance.
• Develop operational reports and performance indicators to support oversight and decision-making.
• Lead the rollout and adoption of new systems and tools as ACF grows.
• Manage and develop a small grant management team, and build it as the work grows.
• Set clear responsibilities, priorities, and deadlines, and foster a culture of accountability, responsiveness, and collaboration.
• Work closely with colleagues in donor engagement, compliance, finance, governance, and communications.

Skills

Grant management

Project management

Leadership

Relationship management

Process improvement

Communication

Strategic judgement

Job description

The Associate Director, Grant Management will lead how ACF manages grants across its donor-advised funds, collaborative funds and hosted projects.

Reporting to the Deputy Executive Director, the Associate Director will oversee grant operations, funded partner stewardship, and the systems and processes behind them. The role will ensure grants are managed efficiently, commitments are met, and partners receive consistent support throughout the grant lifecycle. Working closely with ACF's donor engagement team, which manages donor relationships, the role will provide timely and accurate grant and portfolio updates to support donor communications.

As ACF grows, the Associate Director will play a role in strengthening systems and processes, and keeping ACF closely connected to the partners and communities it supports.

This role suits a hands-on operational leader with excellent organisational skills, sound judgement, and the ability to manage complex workflows, relationships, and priorities in a fast-growing organisation.

Key Responsibilities:

Grant Operations and Delivery

• Oversee the full grant lifecycle across donor-advised funds, collaborative funds, hosted projects and other grantmaking programmes
• Process grants accurately and on time, in line with ACF's policies and procedures
• Apply ACF's due diligence, risk management, and compliance requirements, with clear controls and escalation processes
• Coordinate grant reviews, approvals, disbursements, and reporting
• Plan, prioritise, and manage workflows across the grant management function
• Track operational performance and improve efficiency, consistency, and service quality

Grant Portfolio Management and Donor Engagement Support

• Manage ACF's grant portfolio day to day, tracking commitments, reporting requirements, and grant obligations
• Process donor grant recommendations promptly
• Provide the donor engagement team with accurate portfolio information, timely grant updates, and operational guidance for donor communications and stewardship
• Support the donor engagement and finance team to deliver a seamless donor experience

Partner Stewardship

• Lead ACF's approach to funded partner stewardship, so each partner has a clear point of contact in the grant management team and consistent engagement throughout the grant lifecycle
• Hold partner meetings and site visits where useful, to understand funded work and spot emerging opportunities and challenges
• Make ACF's grant processes clearer and simpler for funded partners
• Share insights from funded partners with colleagues to inform future grantmaking

Systems, Processes and Continuous Improvement

• Build and improve the systems, processes, templates, and tools that allow grant management to scale
• Streamline workflows and use technology to improve coordination and service delivery
• Keep accurate, accessible grant records that support reporting, audit, and compliance
• Develop operational reports and performance indicators to support oversight and decision-making
• Lead the rollout and adoption of new systems and tools as ACF grows

Team Leadership

• Manage and develop a small grant management team, and build it as the work grows
• Set clear responsibilities, priorities, and deadlines, and foster a culture of accountability, responsiveness, and collaboration
• Work closely with colleagues in donor engagement, compliance, finance, governance, and communications

Experience and Skills:

• 7+ years of relevant experience in philanthropy, foundations, nonprofit management, international development, or a related field
• Experience with grant due diligence, risk management, and compliance, including managing grants from institutional funders, would be an advantage
• Strong operational and project management skills, with the ability to manage multiple priorities and stakeholders
• Experience improving systems, processes, and workflows, including through digital tools
• Strong relationship management and communication skills, with experience working with nonprofit organisations and philanthropic stakeholders
• Experience managing, coaching, and developing a team
• Excellent organisational, analytical, and problem-solving skills, combining attention to detail with strategic judgement

Personal Attributes:

• Hands-on operational leader who is organised, practical, and solutions-oriented, with a commitment to excellence and continuous improvement
• People manager who coaches and develops others while fostering accountability and strong performance
• Collaborative and relationship-oriented, with a strong service mindset and the ability to build trust across diverse stakeholders
• Adaptable and comfortable in a growing organisation, with sound judgement and the ability to balance strategic priorities with operational detail
• Committed to effective philanthropy and positive social impact