Associate Assistant - GIC Private Limited

GIC Private Limited; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Job summary

GIC Private Limited is seeking an Associate, Executive and Partnerships Assistant in its Public Equities department. The role focuses on executive secretariat duties, travel planning, records management, and corporate access coordination.

You will also support onboarding/offboarding and maintain department resources. You will handle data in DealCloud, prepare engagement reports, and collaborate with investment teams to optimize coverage and events.

Qualifications

• Minimum 5 to 7 years of relevant secretarial/administrative experience supporting professional teams.
• Ability to coordinate multiple calendars and travel itineraries efficiently.
• Proactive problem-solver with strong organisational skills and attention to detail.

Responsibilities

• Executive and secretariat support to investment professionals and management team.
• Manage end-to-end travel arrangements with detailed itineraries.
• Maintain records and correspondence, ensuring confidentiality and prompt routing.
• Provide onboarding/offboarding assistance and department resource coordination.
• Support data capture in DealCloud and prepare engagement reports.
• Coordinate corporate access trips and events with vendors.

Skills

Calendar management

Travel planning

Records management

Secretariat support

CRM data management

Reporting & analytics

Vendor coordination

Interpersonal skills

Office software (Outlook/Concur/Excel)

Tools

Outlook

Concur

Excel

PowerPoint

Word

Job description

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

Public Equities

We generate sustainable, superior returns through active investments across global equity markets. Strategies include total return strategies, absolute return strategies, and relative return strategies. Our long-term orientation and strong relationships with corporates provide us with opportunities to capitalize on market volatility to deliver strong investment performance.

What impact will you make in this role?

You will be part of a team that supports active management strategies in equity investing. Beyond core executive support, you will take on an expanded remit spanning department-level administration and corporate access support - helping the department operate smoothly while enabling investment teams to make the most of their external engagements.

What will you do as an Associate, Executive and Partnerships Assistant?

Executive & secretariat support

• Secretariat and Scheduling: Serve as the primary secretariat and administrative partner to investment professionals and business services management team, manage calendar and schedules - coordinating internal engagements and external meetings, and ensuring the timely upload of supporting documents to relevant applications.
• Travel Management: Manage end-to-end business travel arrangements, preparing detailed itineraries and booking all aspects of travel, including flights, hotels, ground transport, and dining.
• Records and Correspondences: Maintain rigorous records and correspondence management - organizing electronic files, handling general correspondence, and ensuring urgent, confidential, and important matters are routed promptly to the appropriate personnel.
• Declarations, Claims and General Support: Administer staff welfare expenses, claims and reimbursements, compliance declarations and provide broader secretarial support as required (e.g., filing, document preparation for signing, couriers).
• Visitor Hosting: Receive and host office visitors when needed.

Department-level administration

• Secretariat and Scheduling: Work closely with other executive assistants across EQ to schedule and coordinate for department level meetings, town halls and lunches. Support logistics and vendor coordination for department level needs, where necessary.
• Onboarding/Offboarding: Assist with onboarding and offboarding administration for department staff, and help maintain shared department resources, distribution lists and seating/space arrangements.

Corporate access support

• Data and CRM management: Maintain accurate records of meetings, events, and trips on DealCloud, work with EAs internally to apply data-capture standards; and liaise with support partners on data enrichment.
• Reporting and analysis: Prepare regular and bespoke engagement reports (activity, coverage, relationship trends), applying data analytics to support investment teams in reviewing coverage and resource allocation.
• External engagement coordination: Support the planning of corporate access trips, meetings, and events (agendas, company / broker liaison), coordinating bookings and logistics.
• Broker and pipeline tracking: Track upcoming non-deal roadshows, conferences, analyst days and earnings calls relevant to investment team coverage.

What qualifications or skills should you possess in this role?

• Minimum 5 to 7 years of relevant experience providing secretarial and administrative support to a team of professionals, involving actively managing multiple individual calendars and frequent business trip planning.
• Ability to be a dynamic team player and collaborate well across different teams.
• High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management.
• Highly organised and detail-oriented, with the ability to handle multiple simultaneous tasks, prioritise and meet engagement deadlines.
• Strong communication (written and verbal), interpersonal and organisational skills.
• Good general knowledge of IT equipment and usage, including Outlook, Concur, Word, PowerPoint, and Excel.
• Some experience in simple data analytics and reporting preferred.
• Familiarity with corporate access knowledge and processes is a plus.
• Experience in or strong knowledge of the asset management or finance industry is an added advantage.

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

GIC is an equal opportunity employer

GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please email ••••@gic.com.sg at any point of the application or interview process if adjustments need to be made due to a disability.

Learn more about our Public Equities Department here:

https://gic.careers/group/public-equities/

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