Assistant Vice President, Facilities Management Executive

Sumitomo Mitsui Banking Corporation; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A multinational financial institution in Singapore is seeking a Facility Management Officer to provide support in contract management, vendor management, and invoice processing. The ideal candidate will have a diploma, 1-3 years of experience in facility management, and strong communication skills. This role is critical in ensuring effective management of contracts and vendor relations.

Qualifications

• Experience in Facility Management/Corporate Real Estate of at least 1-3 years.
• Strong communication skills in both written and spoken forms.
• Prior experience in MNC or bigger organisational set-up preferred.

Responsibilities

• Provide contract administration support for the contract management process.
• Implement vendor contract management processes including onboarding and offboarding.
• Record the invoices received from vendors and ensure timely payments.
• Assist in subsidiaries Facility issue and support the FAC team.

Skills

Facility Management

Communication Skills

Attention to Detail

Teamwork

Office Tools Proficiency

Education

Diploma or other Tertiary education

Tools

MS Office

MS Outlook

Job description

Job Description

Contract Management

• Provide contract administration support for contract management process.
• Maintain the central contract registry and repository.
• Manage contract inventory while partnering with business units to ensure that all contracts are maintained and up to date.
• Involve in contract negotiations and provide professional insights and/or pragmatic solutions during contract negotiations.
• Conduct continued process review and identify opportunities for process improvements.

Vendor Management

• Implement and execute vendor contract management processes including onboarding and offboarding processes, monitoring and governance of vendors.
• Review and comment on vendor performance.
• Support vendors and attend to queries on vendor management processes in accordance with company policies and guidelines.

Invoice Management

• Record the invoices received from vendors.
• Ensure payment is done within payment term stated in the agreement.
• Estimate the upcoming payment to be made based on the past record.

Any other Facility Management Task

• Assisting in subsidiaries Facility issue.
• Covering FAC team members when support is required.

Job Requirements

• Diploma or other Tertiary education
• Experience in Facility Management/Corporate Real Estate of at least 1-3 years
• Proficient in Office Tools (eg. MS Office, MS Outlook)
• Prior experience in MNC or bigger organisational set-up preferred
• Strong communication skills (written and spoken)
• Meticulous, attention to detail
• Team oriented