Assistant Vice President, Facilities Management Executive

Sumitomo Mitsui Banking Corporation (SMBC); Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading financial institution in Singapore is seeking a Facility Management professional to handle contract administration, vendor management, and invoice processing. The ideal candidate has a diploma with 1-3 years of experience in facility management, strong communication skills, and proficiency in MS Office. Join our dynamic team and contribute to optimizing our operational processes.

Qualifications

• Experience in Facility Management/Corporate Real Estate of at least 1-3 years.
• Prior experience in MNC or bigger organisational set-up preferred.
• Strong written and spoken communication skills.

Responsibilities

• Provide contract administration support for the contract management process.
• Implement and execute vendor contract management processes.
• Record invoices received from vendors.

Skills

Facility Management

Communication skills

Attention to detail

Team-oriented

Education

Diploma or other Tertiary education

Tools

MS Office

MS Outlook

Job description

Job Description

1. Contract Management

• Provide contract administration support for contract management process.
• Maintain the central contract registry and repository.
• Manage for contract inventory while partnering with business units to ensure that all contracts are maintained and up to date.
• Involve in contract negotiations and provide professional insights and/ or pragmatic solutions during contract negotiations.
• Conduct continued process review and identify opportunities for process improvements.

2. Vendor Management

• Implement and execute vendor contract management processes including onboarding and offboarding processes, monitoring and governance of vendors.
• Review and comment vendor performance.
• Support vendors and attend to queries on vendors management processes in accordance with company policies and guidelines.

3. Invoice Management

• Record the invoices received from vendors.
• Ensure payment is done within payment term stated in the agreement.
• Estimate the upcoming payment to be made based on the past record.

4. Any other Facility Management Task

• Assisting in subsidiaries Facility issue.
• Covering FAC team members when support is required.

Job Requirements

• Diploma or other Tertiary education
• Experience in Facility Management/Corporate Real Estate of at least 1-3 years
• Proficient in Office Tools (eg. MS Office, MS Outlook)
• Prior experience in MNC or bigger organisational set-up preferred
• Strong communication skills (written and spoken)
• Meticulous, attention to detail
• Team oriented