Assistant Senior Manager (Grant & Programme Management)

National University of Singapore; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

A prestigious university in Singapore is seeking an individual for a full-time position, providing strategic and operational leadership for a research centre. The successful candidate will be responsible for grant management and administrative support, requiring at least a Bachelor's degree and 5+ years of experience. This role involves building partnerships, managing budgets, and developing outreach strategies to enhance the centre's influence. Attractive remuneration based on qualifications and experience.

Qualifications

• At least 5 years of relevant experience in academia or research.
• Experience with grant administration and compliance.
• Demonstrated success in managing partnerships.

Responsibilities

• Coordinate centre activities and partnerships.
• Manage grant-related administrative processes.
• Oversee financial planning and budget oversight.
• Develop outreach strategies for centre visibility.

Skills

Grant management

Financial planning

Communication skills

Partnership management

Education

Bachelor's degree in relevant field

Job description

Job Description

Reporting to the Lead Principal Investigator, Prof Abhik Roychoudhury, this role provides strategic and operational leadership for the Centre by independently designing and coordinating programmes, managing partnerships and events, ensuring robust grant administration and compliance, and overseeing all financial, administrative, and outreach activities. As a key liaison among internal and external stakeholders, the incumbent drives the Centre's mission by ensuring effective execution of activities, supporting the Lead PI, and maintaining high standards of operational excellence, visibility, and stakeholder engagement.

Responsibilities

• Coordinate centre activities and partnerships (regular and ad hoc).
  • Independently design and propose programme frameworks and operational policies, presenting recommendations to the Lead PI for approval.
  • Lead the planning, organization, and execution of centre activities, ensuring objectives are met and quality standards maintained.
  • Engage and collaborate with external speakers and content contributors from various sectors.
  • Oversee and ensure smooth execution of centre programmes and events, providing guidance to administrative staff for optimal delivery.
• Manage grants.
  • Facilitate and coordinate all administrative and formal grant-related processes in alignment with institutional requirements.
  • Provide support in formal communications and procedures.
  • Manage reporting, expenditure, reviews, and grant closure.
  • Accountable for successful delivery and reporting of grant outcomes to ensure 100% compliance with grant reporting deadlines and requirements.
  • Liaise with project teams and ensure compliance with policies and procedures.
• Manage administrative and financial matters, with support from Executive staff.
  • Responsible for financial planning, resource allocation, and budgetary oversight for the centre.
  • Develop and implement the centre's annual budget plan in consultation with the Lead PI.
  • Prepare and present reports, presentation materials, publicity materials, and other essential documents to support centre operations and visibility.
  • Liaise with the university's research office and funding agencies on administrative and seed grant matters.
• Provide support to centre operation.
  • Develop and implement outreach strategies to enhance the centre's profile and influence.
  • Maintain active engagement with members and contacts to ensure Center remains relevant.
  • Manage branding matters such as online presence.
  • Provide high-level operational and strategic support to the Lead PI as required.
• Provide support to technical direction and initiatives.
  • Take detailed discussion notes, fact‑check and look up references as needed and ensure timely preparation and distribution of meeting minutes, and provide briefing notes.
  • Perform research and prepare excerpts on specific topics where required.
  • Engage members and contacts to solicit input, feedback, and contributions to centre initiatives.

Qualifications

• At least a Bachelor's degree in a relevant field (e.g. Business Administration, Science, Engineering, or a related discipline).
• Minimum 5 years of relevant experience, ideally in academia, research, or a related sector.
• Proven experience in grant management.
• Strong background in financial planning, budget management, and resource allocation.
• Demonstrated success in building and managing partnerships across various sectors.
• Experience working with principal investigators, research teams, and external stakeholders.
• Hands‑on experience with grant administration, compliance, and reporting.
• Excellent written and verbal communication skills.
• Experience with research coordination and supporting technical initiatives is an added advantage.

The appointment is for a full time contract position. Attractive remuneration will be offered based on qualifications and experience.

Only shortlisted candidates will be notified.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department: Department of Computer Science

Employee Referral Eligible: Yes

Job requisition ID: 30057