Assistant Project Manager

HARVEST LINK INTERNATIONAL PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job description

A. Project Management Functions

1. Source for new projects as published in Ariba, GeBiz and other means
2. Understand the requirements for the projects and source for products from various suppliers to prepare costing sheet.
3. Work with Project Manager and Sales Manager to determine the tender amount for the project.
4. Prepare tender documentation, such as product specifications; pricing schedule; company’s track records; project timeline; statement of works, other documents requested by customers.
5. Complete tender documentation and submit tenders to public organizations via GeBiz; Ariba and other means, after review by the Project Manager or Head of Sales.
6. Attend site briefings and project meetings when requested by customers.

B. Project Support Functions

1. Maintain records of business opportunity that keeping track of projects.
2. For awarded project, keep track of relevant documents given by customers and prepare additional documents that are required by customers.
3. Based on awarded items, prepare purchase orders to suppliers of goods.
4. Coordinate with suppliers and logistics companies for delivery of goods.
5. Work with Operations team to ensure that goods have arrived and storage of goods is done properly.
6. Work with Operations team to ensure that goods are delivered to customers as per agreed schedule.
7. Prepare required documents for claim of project money and follow up with customers on collection of money due.
8. Resolve issue relating to products delivered or documents issued to customers.

C. Other Project Functions

1. Prepare product brochures for publication at website.
2. Work with Senior Management to obtain green certificates for products.
3. Perform other tasks, e.g. complete forms requested by contractors/customers to support Sales Team