Assistant Procurement Manager

Pan Pacific Hotels Group; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading hospitality group based in Singapore is seeking a passionate Assistant Procurement Manager. The role involves overseeing procurement functions, ensuring compliance with policies, and leading cost-effective procurement initiatives. The ideal candidate will have 5-8 years of experience in hospitality procurement, strong negotiation skills, and proficiency in procurement platforms. This position offers an excellent opportunity to contribute to a dynamic team focused on service excellence.

Qualifications

• Minimum 5 to 8 years of relevant experience in hospitality procurement.
• Proven track record in contract negotiation and supplier management.
• Solid understanding of PR/PO systems and contract administration.

Responsibilities

• Oversee and coordinate Group’s procurement function.
• Ensure compliance with purchasing policies and regulatory requirements.
• Lead the end-to-end procurement process including sourcing and negotiation.

Skills

Procurement processes

Communication skills

Negotiation skills

Project management

Cost management

Education

Degree in Business Administration or related field

Diploma in Supply Chain Management

Tools

Microsoft Office

SAP Ariba

Job description

Pan Pacific Hotels Group is a young and dynamic company comprising three well‑established and trusted brands; Pan Pacific®, PARKROYAL COLLECTION® and PARKROYAL®. We have aggressive expansion plans and as such, we are looking for motivated and energetic people to be part of our growing team. If you have a passion for the industry and are driven by the desire to create Service Excellence Culture, Pan Pacific Hotels Group can offer you great opportunities as we continue to strengthen our global footprint.

Based at our Corporate Office in Singapore, we are looking for a passionate and energetic individual to join us as Assistant Procurement Manager.

The Role

Reporting to the Director of Procurement, this role is responsible for overseeing and coordinating the Group’s procurement function — ensuring the timely and accurate fulfillment of hotels’ material requirements, including routine purchasing of food, beverage, general store items, and other supplies. The incumbent will uphold corporate policies and procedures while maintaining the highest standards of integrity and efficiency in all purchasing and administrative activities.

Key Responsibilities

• Ensure full compliance with corporate and hotel purchasing policies, procedures, and regulatory requirements in all procurement activities.
• Lead continuous improvement initiatives to enhance procurement efficiency, cost‑effectiveness, and service quality.
• Develop and implement category strategies across key spend areas such as food and beverage, operating supplies, equipment, and services — establishing clear sourcing approaches, supplier selection criteria, and cost‑control measures.
• Build and maintain strong partnerships with key suppliers and internal stakeholders through regular business reviews, driving service excellence, cost optimization, and adherence to performance standards.
• Serve as the primary liaison with department heads and user units, providing expert procurement guidance and timely sourcing solutions to meet operational needs.
• Provide strategic advice on procurement matters, ensuring contractual terms, obligations, and financial or supply risks are clearly defined and effectively managed.
• Lead the end‑to‑end procurement process including sourcing, tendering, negotiation, contract award, and vendor performance management to ensure compliance, value creation, and operational excellence.
• Demonstrate professionalism and uphold the Group’s core values of Integrity, Accountability, Respect, Teamwork, Innovation and Excellence in all dealings.

The Person

• Degree or Diploma in Business Administration, Supply Chain Management, or a related field; or equivalent professional experience.
• Solid understanding of procurement processes, cost management principles, PR/PO systems, and contract administration.
• Minimum 5 to 8 years of relevant experience in hospitality procurement, preferably within the hotel industry.
• Proven track record in contract negotiation, supplier management and achieving cost efficiencies.
• Proficiency in Microsoft Office and ERP systems such as SAP Ariba or equivalent procurement platforms.
• Proactive, resourceful and results‑oriented with strong initiative and a positive attitude.
• Excellent communication, negotiation and interpersonal skills, with the ability to collaborate effectively across departments.
• Strong project management and organisational skills; meticulous with a keen eye for detail.
• Able to work independently and thrive in a fast‑paced, dynamic hospitality environment.

Pan Pacific Hotels Group is dedicated to providing equal employment opportunities, including individuals with disabilities. We regret that only shortlisted candidates will be notified.