Assistant/Officer, Admin

Keppel (Fund Management & Investment); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading fund management firm in Singapore is seeking an experienced administrative professional to provide secretarial support for senior executives. The ideal candidate will have 3-5 years of experience in administrative duties, excellent organisational skills, and proficiency in MS Office. Responsibilities include coordinating travel, compiling board materials, and providing logistical support for meetings in a fast-paced environment.

Qualifications

• 3-5 years of experience in administrative or secretarial duties supporting senior executives.
• Strong organisational and communication skills.
• Ability to work in a fast-paced environment with minimal supervision.

Responsibilities

• Manage calendar for CEOs/Heads.
• Coordinate travel arrangements and claims.
• Compile quarterly board meeting materials.
• Provide logistical support for meetings.
• Organise snacks and name tags for Board Meetings.

Skills

Organisational skills

Communication skills

Meticulousness

Team player

Proficiency in MS Office

Education

Diploma qualification

Job description

Job Description

Your administrative functions include assisting the units in making travel arrangements, travel claims, business expense claims and petty cash claims. You will handle compilation of board meeting materials, checking on phone charges, maintaining database and filing system. In addition, you will also be expected to provide logistical support for meetings and other ad‑hoc duties or projects which may be assigned.

• Provide secretarial and administrative support & manage calendar for CEOs/Heads
• Assist in coordinating travel arrangements and travel claims
• Assist in compiling quarterly board meeting materials
• Collating and printing investor booklets
• Provide logistical support for meeting
• Organise Board Meetings snacks, name tags etc.
• Distribution of mails for business entity team
• Update gifts and hospitality registry
• Fire warden

Job Requirements

• 3-5 years of working experience in administrative or secretarial duties that support senior executives and teams with at least a Diploma qualification
• Meticulous and has initiative
• Strong organisational and communication skills
• A team player – Able to work in fast‑paced environment, multi‑task and work with minimum supervision – Proficient in MS Office

BUSINESS SEGMENT

Real Estate

PLATFORM

Fund Management