Assistant Manager, Research Management & Grant Administration

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Singapore is seeking a candidate for the Research Administration Team. This role involves supporting grant management and providing administrative assistance to faculty members. The ideal candidate will have a good University Degree and experience in grant management or research administration. Strong organizational, problem-solving, and communication skills are essential. The role offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Good University Degree required.
• Prior experience in grant management or research administration preferred.
• Ability to multi-task effectively.
• Strong interpersonal and analytical skills needed.
• Good written and oral communication skills essential.
• Ability to manage time efficiently.
• Adaptability in fast-paced environments important.
• IT savvy necessary.

Responsibilities

• Support grant management and research administration.
• Provide administrative support for proposal submissions.
• Prepare financial claims and invoicing for projects.
• Liaise with departments to assist with contracts.
• Manage research accounts and validate expenditures.
• Facilitate grant verification submissions.
• Support faculty in record retention practices.
• Provide secretariat support to meetings.
• Perform recruitment related functions.
• Compile research data and statistics.

Skills

Grant management

Organizational skills

Problem-solving skills

Interpersonal skills

Analytical skills

Written communication

Oral communication

Time management

Flexibility

Adaptability

Education

University Degree

Tools

Microsoft Office

Job description

As the largest college in Nanyang Technological University Singapore, the College of Engineering (CoE) comprises five internationally known engineering schools with its engineering research output ranked amongst the top 15 universities in the world. CoE is a recognised leader in innovation and technology.

To support and facilitate research projects and programmes at CoE, we are looking for suitable candidates to be part of the Research Administration Team.

Role

As a member of the Research Administration Team, you will support the Associate Dean (Research)’s Office of CoE in grant management and research administration, and will also act as a primary point of contact for faculty members requiring administrative assistance and advice throughout the life cycle of grant management and research administration.

Your key duties include but are not limited to the following:

• Provide administrative support for proposal submissions, progress and final reporting, and proper closure of research projects and accounts.
• Prepare financial claims and invoicing for research projects.
• Liaise with the relevant departments to assist faculty members in putting in place the contracts and agreements with individuals or organisations needed for the conduct of research.
• Manage research accounts from award to expiry, validate expenditures for compliance with applicable funding agencies’ terms and conditions and University policies.
• Facilitate grant verification and variation submissions.
• Promote sound record retention practices to faculty members to facilitate ease of access and compliance with all regulatory policies for retention of documents.
• Provide secretariat support to review panel meetings.
• Perform recruitment related functions pertaining to research projects.
• Compile research data and statistics.
• Any other ad-hoc initiatives and assignments undertaken by the Office.

Requirements

• A good University Degree, preferably with prior experience in grant management and/or research administration.
• Good organizational and problem-solving skills with the ability to multi-task.
• Strong interpersonal and analytical skills.
• Good written and oral communication skills.
• Good time management skills.
• Flexibility and Adaptability in a fast-paced environment.
• IT savvy with good knowledge in Microsoft Office Applications.

We regret that only shortlisted candidates will be notified.