Assistant Manager/ Manager (Procurement)

National University of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading academic institution in Singapore seeks an experienced Assistant Manager/Manager (Procurement) to join their Central Procurement Office. This role demands a proactive individual who will enhance procurement strategies and collaborations across departments. You will lead procurement planning, supplier management, and contract compliance efforts while fostering an efficient procurement environment. A minimum of 4 to 5 years of procurement experience is essential, along with a relevant degree and strong interpersonal skills.

Qualifications

• At least 4 to 5 years of procurement experience.
• Proven track record in managing procurement processes for IT infrastructure.
• Familiarity with e-procurement and ERP systems is advantageous.

Responsibilities

• Develop effective communication channels between university departments and procurement office.
• Conduct detailed procurement planning to optimize budget allocation.
• Prepare comprehensive procurement performance reports and spend analyses.
• Design and deliver targeted training programs on procurement policies.
• Manage sourcing process for General Goods and Services categories.

Skills

Interpersonal skills

Communication skills

Time management skills

Results oriented

Teamwork

Education

Degree in any field

Tools

Microsoft Office (Word, Excel, PowerPoint)

e-procurement systems

ERP systems

Job description

Assistant Manager/ Manager (Procurement) By continuing to use and navigate this website, you are agreeing to the use of cookies.

Job Description

The Central Procurement Office of the National University of Singapore seeks a highly skilled and dedicated Assistant Manager/Manager (Procurement) to join the Business Partnering & IT Procurement team. This pivotal role demands a proactive professional adept at fostering strong collaboration among internal departments and external vendors to execute comprehensive procurement strategies. The successful candidate will ensure efficient procurement processes align with the University's dynamic needs and compliance standards.

Key Duties and Responsibilities :

• Develop effective communication channels between university departments and the procurement office to facilitate seamless collaboration and address procurement needs promptly.
• Conduct detailed procurement planning with various university departments to anticipate resource requirements and optimize budget allocation.
• Prepare and present comprehensive procurement performance reports and spend analyses to inform management decisions and identify cost‑saving opportunities.
• Design and deliver targeted training programs and procurement clinics tailored to university staff, enhancing understanding of procurement policies, procedures, and best practices.
• Strategize and implement category‑specific procurement plans focused on IT and general goods, aimed at optimizing cost‑effectiveness, quality, and supplier performance.
• Identify and leverage consolidation opportunities within procurement categories to increase efficiency and value through strategic buys.
• Establish and nurture a robust supplier network, manage contracts, and ensure supplier compliance with university standards and contractual obligations.
• Serve as a primary resource for end‑to‑end guidance on procurement policies, procedural adherence, and efficient usage of procurement systems for users across university departments.
• Manage the sourcing process for General Goods and Services (GGS) categories, oversee quotation requests, tender administrations, and thorough evaluations to guarantee transparency and fairness.
• Lead bid evaluations and negotiation efforts with vendors to secure optimal value for money, prepare detailed recommendation reports and facilitate bid approvals in coordination with stakeholders.
• Execute procurement transactions promptly through NUS’ procurement system, oversee publication, bid management, purchase order generation, and goods receipt verification to meet agreed service levels.
• Act as the liaison between users and specialized departments, including Legal and Finance, to resolve procurement‑related queries and ensure compliance across functions.
• Continuously review and propose process improvements to streamline procurement workflows, enhance efficiencies, and contribute to the overall effectiveness of the Department.
• Carry out additional duties as assigned by the Department or University leadership to support broader institutional objectives.

This role offers a dynamic environment for professionals passionate about advancing procurement excellence in an academic institutional setting, contributing directly to the operational success of one of Asia’s leading universities.

Qualification

• Degree in any field.
• At least 4 to 5 years of procurement experience.
• Good interpersonal, communication and time management skills.
• Results oriented with a demonstrated commitment to teamwork.
• Proven track record in managing procurement processes for IT infrastructure including servers, workstations, networking equipment, and software licenses.
• Familiar with e‑procurement and ERP systems.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).

More Information

Location: Singapore

Organization: National University of Singapore

Department: Central Procurement Office

Job requisition ID: 30999