Assistant Manager/ Manager (Planning and Operations), A*SRL

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A research institute in Singapore is seeking a Resource Personnel to manage Expenditure on Manpower (EOM) matters. The role requires close collaboration with Directors and HR to facilitate effective budget management and manpower planning. Candidates should have strong Excel skills, a relevant diploma or degree, and ideally some experience in budget management. Training will be provided if necessary. This role involves significant analysis and reporting responsibilities.

Qualifications

• 1 to 2 years of experience in resource or budget management, training provided if no experience.
• Knowledge of SAP/ERP system preferred.
• Careful, meticulous, and able to work independently.

Responsibilities

• Provide accurate EOM projections & utilisation reports.
• Maintain EOM tracker and Gantt chart for manpower planning.
• Support budget exercises aligning with allocated funding.
• Update staff allocation in SAP per budget and headcount terms.

Skills

Strong Excel skills

Good interpersonal skills

Attention to detail

Ability to multitask

Education

Diploma with Merit or Bachelor’s degree in Finance/ Business Administration

Tools

SAP/ERP system

Job description

The Resource Personnel (RP) is the go-to person for all Expenditure on Manpower (EOM) matters within the institute including EOM budgeting, projection and fractionation, system input and updates.

The successful candidate is expected to work closely with the Directors, Principal Investigators and HR and Finance partners in the management of manpower resources to facilitate research performance in the Institute.

Roles and Responsibilities:

• Provide accurate Core/ Non-core Expenditure on Manpower (EOM) projections & utilisation reports and analysis of FTE headcount on a monthly, quarterly and ad-hoc basis
• Maintain Institute's EOM tracker and Gantt chart to support institute’s manpower planning
• Support Annual and Mid-Year Budget exercises by developing the EOM considerations based on inputs from ED and DCS to ensure alignment with allocated funding
• Update staff allocation in SAP after checking that they are in line with the budget and headcount terms specified in the grant Letter of Award (LOA) and RP guidelines
• Provide approved EOM rates (from HR partner) to PIs for grant proposals and ensure that manpower costs for grants are projected in accordance with the Terms and Conditions of the grant.
• Be on top of grant updates and variations and adjust staff allocation in consultation with Principal Investigators (PIs) if necessary.
• Work closely with HR and Finance partners to prepare, submit and address queries (from grantor, project OIC etc.) on Fund Requisitions.
• Review and verify iGrants system access rights and roles monthly to upkeep the system access rights based on staff movement
• Verify Manpower Requisition Forms raised by hiring manager to ensure budget and headcount availability based on the identified fund source.
• Perform fractionation of additional wages e.g. bonuses to ensure right-charging of bonus to the correct fund source.
• Ensure budget sufficiency for efficient payroll operations
• Manage honorarium payouts/ EOM recovery for Visiting Scientists (VS), Joint Appointment (JA) and secondments.
• Attend to auditors’ queries e.g. reconciliation of EOM figures, providing Staff SAP identifiers and supporting documents as requested
• Perform other administrative duties as and when assigned.

Requirements:

• Diploma with Merit or Bachelor’s degree in Finance/ Business Administration
• Preferably 1 to 2 years of experience in resource or budget management; training will be provided if no experience
• Strong Excel skills are required
• Knowledge of SAP/ERP system preferred
• Careful and meticulous with great attention to detail
• Fantastic memory with excellent ability in connecting related manpower events
• Good interpersonal and communication skills and able to work independently and in a team.
• Able to multitask and connect the dots when obtaining information from various stakeholders.