Assistant Manager / Manager (Admin & Finance)

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading educational institution in Singapore seeks an individual for financial management and administrative support within its Decarbonisation Programme. Responsibilities include budgeting, compliance, and facilitating outreach events. Candidates should have a diploma or degree in a related field with 3-5 years of experience, strong analytical skills, and proficiency in Microsoft Office. Join us in making a sustainable future.

Qualifications

• 3 to 5 years of relevant experience in a similar administrative or finance role.
• Experience in an IHL environment handling financial operations.
• Ability to maintain meticulous records.

Responsibilities

• Prepare semi-annual fund drawdown requests and statements.
• Manage procurement, contract administration, and vendor payments.
• Coordinate logistics for meetings and outreach events.

Skills

Strong financial and analytical skills

Good organisational skills

Good interpersonal and communication skills

Proficiency in Microsoft Office Suite

Project management skills

Education

Diploma or degree in Finance, Accounting, Business

Tools

Financial management systems

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

Join Us!
Be part of Singapore’s national effort to accelerate decarbonisation and shape a more sustainable future. The CREATE Thematic Programme for Decarbonisation brings together leading researchers and partners to develop cutting‑edge low‑carbon solutions. As part of the Decarbonisation Programme Office at NUS, you will play a key role in ensuring smooth financial, administrative, and communications operations that support impactful research and collaboration across institutions and industries.

Key Responsibilities

Financial Management, Governance & Compliance:

• Prepare semi-annual fund drawdown requests and statements of expenditure in accordance with NRF guidelines.
• Track project budgets, expenditures, and utilisation across cost categories.
• Manage procurement, contract administration, and vendor payments, ensuring compliance with NUS financial policies and timely execution of transactions.
• Coordinate internal and external audits (AUP) and ensure timely submission of financial statements and reports.
• Liaise with NUS Finance, NRF, and CREATE entities on financial processes and reporting.

Programme & Office Administration:

• Support the Programme Director and Programme Managers in preparing documentation for virements, extensions, and approvals.
• Support the preparation of reports and documentation for Steering Committee and Scientific Advisory Committee meetings.
• Maintain project records, approval documents, and correspondence to ensure compliance and audit readiness.
• Coordinate logistics for meetings, workshops, and outreach events related to the Decarb Programme.
• Manage office operations, supplies, and shared resources.
• Provide general administrative support to the Programme Office team and undertake other related duties as assigned.

Communications & Outreach:

• Organise outreach events, conferences, symposiums and seminars to promote the Decarbonisation Programme.
• Develop and maintain communications materials and outreach content, including the Decarb Programme’s webpage, newsletters, and related collateral.
• Provide administrative support for interactions with participating institutions, industry partners, and NRF.

Qualifications

• A diploma or degree in Finance, Accounting, Business, or a related field, along with 3 to 5 years of relevant experience in a similar administrative or finance role.
• Experience in an IHL (Institution of Higher Learning) environment, particularly in handling financial operations for collaborative research and development projects, would be useful.
• Strong financial and analytical skills, with the ability to maintain meticulous records and provide data‑driven insights.
• Good organisational, project management and problem‑solving skills, with experience managing multiple financial tasks and prioritising in a fast‑paced environment.
• Good interpersonal and communication skills, with the ability to clearly present information to diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and financial management systems.
• Ability to work both independently and collaboratively within a multidisciplinary team.