Assistant Manager/Manager (Accounts Payable)

PSB Academy Pte Ltd; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

PSB Academy Pte Ltd is seeking a seasoned Accounts Payable/Finance professional to oversee AP, fixed assets, and cash flow management. You will supervise the AP team, ensure timely payments, and uphold compliance with policies. The role involves month-end closing, reporting, and collaboration with operations and external auditors.

You will also assist in budgeting, forecasting and vendor management, with strong Excel and Navision experience essential for daily operations.

Qualifications

• Degree in Accounting with 5-7 years of experience.
• Possess integrity and ability to exercise discretion in confidential matters.
• Meticulous, Proactive, independent and able to work under pressure.
• Good interpersonal skills to liaise with internal departments/trainers/vendors.
• Familiar with Navision or similar accounting system.
• Competency in MS Office particularly in Excel skills.
• Ability to multi-task and work in fast-paced environment and under tight deadlines.

Responsibilities

• Manage accounts payable and fixed assets accounting; ensure timely payment of invoices.
• Supervise AP team and ensure compliance with policies and SOPs.
• Ensure completeness and accuracy of purchase documents and approvals.
• Submit WHT timely and compile agent commissions/royalties records.
• Close month/year end for AP subledger; coordinate with GL and bank reconciliations.
• Oversee vendor creation in Navision; guide PO users and approvers.
• Prepare monthly cash flow projections and manage cash flow.
• Monitor funds and liaise with operations on cash collections and payments.
• Prepare AP reports for month/year end closing and variance analysis.
• Assist forecasting and budgeting of direct costs and expenses.
• Oversee outsourced vendor performance and feedback.
• Ensure Edutrust (CPE) document updates and liaise with auditors.
• Resolve operational issues and partner with business units.
• Ensure fixed assets are accounted accurately and tagged.
• Handle ad-hoc duties as required by the company.

Skills

Integrity

Interpersonal skills

Proactive

Independent

Multi-tasking

Under pressure

Education

Degree in Accounting

Tools

Navision

Excel

Job description

Overall responsible for the efficient management and smooth running of the accounts payable function including fixed assets accounting and the payment of all company invoices in a timely manner.

Accounts Payable function

• Handle full spectrum of accounts payable.
• Supervise and guide the accounts payable team to ensure compliance to accounting policies and standard operating procedures.
• Ensure purchases documents received are completed, properly approved and accounted in the accounting system in a timely and accurate manner.
• Ensure timely and accurate submission of WHT.
• Ensure complete compilation of agent commission and royalties records.
• Ensure month end and year end closing activities are completed within deadlines.
• Close liaison with GL team and follow up on bank reconciliation items.
• Approve creation of new vendors n Navision.
• Supervise and guide PO users and PO approvers on the Navision system.

Cash Flow Management

• Prepare monthly cash flow projections.
• Assist to manage cash flow efficiently.
• Close monitoring of funds to ensure sufficient funds are available for payment.
• Liaise with operations on expected cash collections and manage payment outstanding.

Management Reporting

• Ensure timely month and year end closing of AP subledger.
• Ensure expenses accounted are complete and accurate.
• Prepare relevant AP reports for month end closing and year end closing.
• Prepare relevant expenses variance analysis for management reports.
• Prepare and review monthly audit schedules.
• Prepare relevant data for board deck.

Forecasting/Budgeting

• Assist in preparing forecasts and budgets of direct cost and expenses, where applicable

Outsource vendor management

• Oversees the outsource vendor performance.
• Guide and ensure outsource vendor meet the daily/required deliverables.
• Provide feedback to the outsource vendor.
• Ensure Desk Top Process are updated regularly or when required.

Ensure compliance to Edutrust and Audit requirements in relation to:

• Payment Control processing.
• Regular review and updating of documents for Edutrust (CPE) requirements.
• Assist in audit process and liaise with external auditor for submission of audit request report.

Resolve operational issues and acts as a business partner to various business units

• Correspondence and follow up on queries from both internal and external parties.

Fixed assets related matters

• Ensure fixed assets are accounted accurately and tagged appropriately when required.

Others

• Any other ad-hoc duties as required by the company from time to time.

Job Requirements

• Degree in Accounting with 5-7 years of experience.
• Possess integrity and ability to exercise discretion in confidential matters.
• Meticulous, Proactive, independent and able to work under pressure.
• Good interpersonal skills to liaise with internal departments/trainers/vendors.
• Familiar with Navision or similar accounting system.
• Competency in MS Office particularly in Excel skills.
• Ability to multi-task and work in fast-paced environment and under tight deadlines.