Assistant Manager, Graduate Studies - Programme Management and Operations...

Nanyang Technological University; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading educational institution in Singapore seeks a Programme Management Support Officer to assist with the MSc Finance and MSc in Actuarial and Risk Analytics programs. Responsibilities include managing programme logistics, supporting faculty and students, and ensuring smooth operations. Candidates should have a Bachelor’s degree and experience in programme management, with strong administrative skills and good communication abilities.

Qualifications

• 3 years of programme management experience in an IHL preferred.
• Strong administrative skills.
• Good understanding of procurement processes.
• Able to gather data and prepare reports.

Responsibilities

• Support Programme Leads in managing programmes.
• Plan and execute orientation activities.
• Provide faculty support and manage course logistics.
• Ensure procurement activities are within approved budget.

Skills

Organized and meticulous

Good communication skills

Service oriented

Team player

Proficient in MS Office

Education

Bachelor’s degree

Job description

The incumbent will be supporting the Programme Leads of the MSc Finance (MSF) and MSc in Actuarial and Risk Analytics (MARA) programmes.

Key accountabilities and responsibilities include (but not limited to):

To work with Programme Leads and strive towards the provision of positive, enriching, and memorable academic and social experiences for the students through carrying out the operational, administrative aspects of the programmes with integrity, professionalism, and a collaborative mindset.

• Work with Programme and Suite Lead on timetabling for each trimester of the programme.

• Support the planning, scheduling, and execution of orientation activities for the programmes, including procurement of orientation items, refreshments, preparation classes and materials, workshops, and teambuilding events. To work with other GS programmes to ensure cost effectiveness.

• Ensure procurement activities is per process and within approved budget

• Provide faculty support in terms of preparation of course materials, class attendance lists, logistics for lessons, and other general administrative support.

• Build good relationship with students and attend to their requests on programme related matters.

• Provide administrative and logistics support for weekday and weekend face-to-face classes. To set up, manage and support hybrid and online classes where needed.

• Support overall management of programme on invoice payment, track budget and expenditures, collate statistics for school accreditation (eg. EQUIS & AACSB) and information required by other departments.

Requirements

• Bachelor’s degree with 3 years of programme management experience in an IHL preferred.

• Organized and meticulous with strong administrative skills.

• Willingness to work on weekends when required

• Good understanding of procurement processes

• Able to gather data, compile information, and prepare reports.

• Service oriented

• Good communication skills (both written and spoken) to international student cohort.

• Able to prepare routine administrative paperwork.

• Good team player who is self-motivated, resourceful, and flexible in adjusting and responding to changing priorities; and able to work independently.

• Proficient in MS Office applications.

• Able to work in a fast-paced environment.

• Able to travel (if required) (Due to overseas visits/trips for students as part of the programme)

We regret that only shortlisted candidates will be notified.