Assistant Manager (Finance & Procurement, Project Support)

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore seeks an Assistant Manager for their Research Management Team. This role involves managing financial tracking, procurement processes, and supporting grant operations related to tropical marine aquaculture R&D. Candidates should have a Bachelor's degree and relevant experience in financial and grant administration, along with strong attention to detail and proficiency in Office software. The position contributes to significant national R&D initiatives.

Qualifications

• At least 3 years of relevant experience.
• Prior experience in finance or grant administration.
• Strong attention to detail in documentation.

Responsibilities

• Manage financial tracking and reconciliation for grants.
• Support procurement activities and ensure compliance.
• Coordinate logistics for meetings and outreach events.

Skills

Financial tracking

Procurement management

Communication skills

Coordination skills

Education

Bachelor's degree

Tools

Microsoft Excel

SAP

Concur

Power BI

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

The AquaPolis Programme Office (APO) is seeking a detail-oriented Assistant Manager to join our Research Management Team, supporting project finance, procurement, and grant operations for Singapore’s tropical marine aquaculture R&D programme. This role is ideal for candidates with strong administrative and financial skills who wish to contribute to high-impact national R&D initiatives in food and aquaculture innovation.

Key Responsibilities

1. Finance & Procurement Administration

• Manage financial tracking and reconciliation for multiple research grants.
• Process institutional claims, reimbursements, and vendor payments in accordance with funding and university policies.
• Support procurement activities, including vendor sourcing, quotation evaluation, and contract administration.
• Liaise with NUS finance and procurement offices to ensure compliance and documentation accuracy.
• Maintain up-to-date financial records and assist with forecasting, audits, and fund utilisation reports.

2. Grant Operations & Reporting

• Support project monitoring and reporting, ensuring timely submission of deliverables.
• Prepare and consolidate financial and progress reports for Programme Office and funding agencies.
• Assist project teams with administrative and logistical matters related to grant management.

3. Coordination & Ecosystem Support

• Coordinate logistics for meetings, workshops, and review sessions, ensuring timely documentation and follow-up.
• Support industry engagement, outreach events, and public communication activities.

Qualifications

• Bachelor’s degree with at least 3 years of relevant experience.
• Prior experience in finance, procurement, or research grant administration in a university or public agency setting.
• Strong attention to detail and accuracy in financial documentation.
• Good communication and coordination skills to work with internal teams, vendors, and collaborators.
• Proficiency in Microsoft Excel, Word, and PowerPoint; familiarity with SAP, Concur, or Power BI is an advantage.
• Interest in contributing to the growth of Singapore’s aquaculture and R&D ecosystem.