Assistant Manager, Corporate Secretarial

ACE Administration Services Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A corporate services firm in Singapore is seeking an experienced Assistant Manager for Corporate Secretarial tasks. The role involves managing a portfolio of companies, ensuring compliance with statutory requirements, and assisting clients independently. The ideal candidate has 6-7 years of experience and a relevant degree. Strong attention to detail and good communication skills are essential.

Qualifications

• Minimum of 6 to 7 years relevant working experience in corporate secretarial work.
• Knowledge in Companies Act, VCC Act, CS Guidelines, and other relevant laws.
• Familiar with filing of statutory forms.

Responsibilities

• Provide corporate secretarial services to a range of clients.
• Handle full spectrum of corporate secretarial duties.
• Ensure timely filing of statutory forms to ACRA.

Skills

Good communication

Analytical skills

Problem-solving skills

Attention to detail

Team player

Education

Professional Certificate/Bachelor’s Degree/Post Graduate Diploma

Tools

XBRL

Job description

Assistant Manager, Corporate Secretarial

Job Description

The Corporate Secretarial Assistant Manager will assist in handling a portfolio of Singapore incorporated companies and ensure that all corporate company secretarial matters of our clients are handled in an efficient, timely and orderly manner.

Key responsibilities

• Assist in providing corporate secretarial services to a range of clients;

• Handle full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches, striking‑off of companies, preparation of directors’/ shareholders’ resolutions for on‑going corporate secretarial matters for clients, application of employment passes, etc.;

• Communicate with clients independently;

• To attend meetings independently whenever required;

• To ensure proper and timely filing of the statutory forms/returns to ACRA;

• Regularly maintain clients’ statutory books, ensuring that all documents and records are properly filed, and perform proper housekeeping of clients’ records;

• Monitor all corporate secretarial matters to ensure that all compliance timelines are met;

• Undertake ad‑hoc corporate secretarial and other tasks as assigned;

• Ensure corporate governance best practices and compliance with statutory, regulatory, and KYC requirements.

Job Specific Requirements

• At least a Professional Certificate/Bachelor’s Degree/Post Graduate Diploma/Professional Degree holder. Having a qualification from the Chartered Secretaries Institute of Singapore (CSIS) or a similar qualification recognised in Singapore is preferred.

• Minimum of 6 to 7 years relevant working experience in corporate secretarial work.

• Knowledge in Companies Act, VCC Act, CS Guidelines, and other relevant laws and regulations.

• Must possess good communication, analytical and problem‑solving skills.

• Able to work independently under tight deadlines, while also being a good team player

• Good computer skills, with familiarity in XBRL considered an advantage.

• Familiar with filing of statutory forms and Companies Act.

• Possess strong attention to detail and consistently delivers work with a high degree of accuracy.