Assistant Manager, Corporate Secretarial

ACE ADMINISTRATION SERVICES PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A corporate services firm in Singapore is seeking an Assistant Manager, Corporate Secretarial to assist in handling a portfolio of incorporated companies. The candidate should have 6 to 7 years of relevant experience and a Professional qualification. Strong communication and analytical skills are essential. Responsibilities include corporate governance and compliance tasks, ensuring timely filing of documents and managing client records.

Qualifications

• Minimum of 6 to 7 years relevant working experience in corporate secretarial work.
• Knowledge in Companies Act, VCC Act and other relevant laws and regulations.
• Must possess good communication, analytical and problem-solving skills.

Responsibilities

• Assist in providing corporate secretarial services to a range of clients.
• Handle full spectrum of corporate secretarial duties including companies incorporations and applications.
• Monitor all corporate secretarial matters to ensure compliance timelines are met.

Skills

Good communication skills

Analytical skills

Problem-solving skills

Team player

Attention to detail

Education

Professional Certificate/Bachelor’s Degree/Post Graduate Diploma

Qualification from the Chartered Secretaries Institute of Singapore or similar

Tools

XBRL

Job description

Assistant Manager, Corporate Secretarial

Job Description

The Assistant Manager, Corporate Secretarial will assist in handling a portfolio of Singapore incorporated companies and ensure that all corporate company secretarial matters of our clients are handled in an efficient, timely and orderly manner.

Key Responsibilities

• Assist in providing corporate secretarial services to a range of clients;
• Handle full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches, striking‑off of companies, preparation of directors’/ shareholders’ resolutions for on‑going corporate secretarial matters for clients, application of employment passes, etc.;
• Communicate with clients independently;
• To attend meetings independently whenever required;
• To ensure proper and timely filing of the statutory forms/returns to ACRA;
• Regularly maintain clients’ statutory books, ensuring that all documents and records are properly filed, and perform proper housekeeping of clients’ records;
• Monitor all corporate secretarial matters to ensure that all compliance timelines are met;
• Undertake ad-hoc corporate secretarial and other tasks as assigned;
• Ensure corporate governance best practices and compliance with statutory, regulatory, and KYC requirements.

Job Specific Requirements

• At least a Professional Certificate/Bachelor’s Degree/Post Graduate Diploma/Professional Degree holder. Having a qualification from the Chartered Secretaries Institute of Singapore (CSIS) or a similar qualification recognized in Singapore is preferred.
• Minimum of 6 to 7 years relevant working experience in corporate secretarial work.
• Knowledge in Companies Act, VCC Act and other relevant laws and regulations.
• Must possess good communication, analytical and problem‑solving skills.
• Able to work independently under tight deadlines, while also being a good team player
• Good computer skills, with familiarity in XBRL considered an advantage.
• Familiar with filing of statutory forms and Companies Act.
• Possess strong attention to detail and consistently delivers work with a high degree of accuracy.