Assistant Logistics Coordinator - Singapore

Swift Marine; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking an organized Assistant Logistics Coordinator. The role involves processing orders, coordinating shipments, and maintaining accurate documentation. Candidates should have a strong command of English and proficiency in Microsoft Office, with experience in maritime logistics being a plus. This position offers an opportunity to contribute to an efficient logistics operation.

Qualifications

• Must have a strong command of English.
• Experience in maritime logistics is preferred.

Responsibilities

• Enter new orders and ensure all information is complete.
• Send confirmation emails to suppliers for new orders.
• Collect information per purchase order and provide export documents.
• Arrange collection of orders and follow up until in stock.
• Maintain updated operational system fields.
• Update stock reports daily.
• Coordinate with warehouse for corrections on order entries.
• Issue weekly order updates.
• Review long-stored orders and assist in training.
• Inform team leaders of delayed shipments and issues.
• Perform routine tasks per company policies.
• Report environmental incidents to Quality Executive.
• Suggest improvements for environmental and quality performance.

Skills

Advanced knowledge of English

Proficiency in Microsoft Office

Tools

ERP systems

Job description

Swift Marine

is a leading provider of integrated maritime logistics solutions, offering end-to-end support for shipping, warehousing, and supply chain management. We are committed to delivering efficient, reliable, and high-quality services to our clients worldwide.

We're Looking For

An organized and detail-oriented Assistant Logistics Coordinator to join our operations team based in Singapore. The ideal candidate will support day-to-day logistics activities, ensuring that orders, documentation, and shipments are accurately processed and tracked.

Key Responsibilities

• Enter new orders into the operational system and ensure all relevant information is complete.
• Send confirmation emails to suppliers when new orders are received.
• Collect necessary information per purchase order and provide export documents when required.
• Arrange collections of orders and follow up daily until items are in stock at our warehouses.
• Maintain all operational system fields fully updated, including order documents and charges.
• Update the system with daily stock reports received from agents.
• Coordinate with the warehouse to correct mishandled or incorrect entries.
• Issue weekly order lists to ensure all orders are correctly updated.
• Review long-stored orders and assist with team training if needed.
• Keep team leaders informed of delayed shipments, supplier/warehouse issues, and non-profitable collections.
• Perform routine tasks according to company policies and the Integrated Management System.
• Report any environmental incidents or near misses to the Quality Executive.
• Contribute to continuous improvement with suggestions for better environmental and quality performance.

Minimum Requirements

• Advanced knowledge of English.
• Proficiency in Microsoft Office.

Desired Requirements

• Experience in maritime logistics, ERP systems.