Assistant Facilities Manager

CBRE; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global real estate services firm in Singapore seeks an Assistant Facilities Manager to supervise the coordination of work orders with clients and contractors. This full-time role focuses on enhancing facility operations and reporting performance. Ideal candidates should have at least 5 years of experience in facilities management and familiarity with budgeting. Strong organizational and communication skills are essential.

Qualifications

• Minimum 5 years of relevant experience managing a building preferred.
• Candidates with SIFMA-CFME accreditation will have an added advantage.
• Ability to explain complex concepts or sensitive information.

Responsibilities

• Coordinate and manage team's daily activities to deliver exceptional services.
• Act as point of contact for escalated communications between client and service providers.
• Review data from work order reports and present performance reports to management.

Skills

Team coordination

Client communication

Data analysis

Budget management

Microsoft Office proficiency

Organizational skills

Mathematical skills

Education

Diploma in Facilities Management/Engineering

Job description

Assistant Facilities Manager

Job ID 217719

Posted 08-Aug-2025

Role type Full-time

Areas of Interest Facilities Management

Location(S) Singapore - Singapore

Overview

About the Role:

As a CBRE Assistant Facilities Manager, you will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Managers regarding all repairs and investment plans.

Responsibilities

• Coordinate and manage the team's daily activities to deliver exceptional services to the Client. Establish work schedules, assign tasks, and cross-train staff.
• Point of contact for escalated communications between the Client and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Attend meetings, facilitate discussions, and foster collaboration between the Client and FM team
• Arrange for regular maintenance of equipment.
• Review data from work order reports and create and present performance and progress status reports to management. Make suggestions on how to improve efficiency.
• Identify, develop and lead initiatives to drive continuous improvement
• Conduct market research and compare costs and benefits when evaluating new vendors.
• Keep track of regular and ad-hoc facility expenses.
• Prepare monthly operating budget variance reports
• Ensure compliance with latest authority regulations and Code of Practices
• Advise on regulation changes and impact on facilities
• Plan and prepare BCP to ensure minimal disruptions of services to CCS operations

Qualifications

• Minimum Diploma in Facilities Manager / Engineering related courses.
• At least 5 years of relevant experience in managing a building (preferred)
• Candidates with SIFMA-CFME accreditation will have an added advantage
• In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
• Requires the ability to explain complex concepts or sensitive information.
• Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Excellent organizational skills with a master- level inquisitive mindset.
• Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)