Assistant Facilities Manager

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global property management firm in Singapore is seeking an Assistant Facilities Manager to oversee operations and maintenance of facilities. This role requires strong leadership and management skills, a technical background, and the ability to foster client relationships. The ideal candidate will ensure compliance with safety standards and manage vendor relationships effectively while driving continuous improvement initiatives.

Qualifications

• Experience in facilities or operations management preferred in the manufacturing industry.
• Strong technical understanding and ability to manage vendor relationships.
• Flexibility in managing daily operations with technology systems.

Responsibilities

• Oversee daily operations for efficient and safe functioning of the facility.
• Develop and implement maintenance programs for critical equipment.
• Maintain compliance with health, safety, and environmental standards.
• Manage vendor relationships and oversee contract administration.
• Prepare and manage budget, implementing cost-saving initiatives.
• Lead facilities team fostering positive work environment.

Skills

Leadership skills

Technical background

People skills

Operational management

Job description

Assistant Facilities Manager

What this job involves:

Leading daily operations

As an Assistant Facilities Manager, you will be responsible for overseeing all aspects of the facility's operations and maintenance to ensure the efficient and safe functioning of the site. This role requires experience in facilities or operations management, preferably within the manufacturing industry, a strong technical background, exceptional leadership skills, and the ability to work in a fast-paced and challenging environment.

Making Clients our priority

You’ll be working frequently with clients and hence building a strong relationship with them is essential. You’ll be expected to proactively make sure that the clients’ expectations are always met. You’ll also serve as the main point of contact for any facilities-related to client’s site.

Undeniably superior soft skills

As the Assistant Facilities Manager, you’ll demonstrate your expertise in interacting with a wide range of Client and JLL colleagues hence impeccable People Skills will be a handy talent. Likewise, you must show your aptitude in developing savings and improvement initiatives. You must also display flexibility in effectively managing daily site operations using various technology systems.

Maintaining the JLL legacy

We uphold excellence in everything we do—that has been essential to our more than 200 years of staying power. As the person in charge, your task is to continue our tradition of project success. You’ll accomplish this by building trust through active collaboration with all key stakeholders involved in the projects.

Likewise, you’ll manage contract administration of all vendors professionally and according to legal requirements. It’s the best way to protect both our and the Clients’ commercial interests. Your expertise will also be central in identifying project risks and mitigating them. Furthermore, you’ll be responsible for developing project-related reports, analyses and reviews regularly.

Key Responsibilities would be:

• Facility Operations: Monitor and manage day-to-day operations of the facility to ensure smooth functioning and compliance with safety, environmental, and regulatory standards.
• Maintenance Management: Develop and implement a comprehensive maintenance program for critical equipment, systems, and infrastructure. Coordinate and oversee preventive and corrective maintenance activities to ensure minimal downtime and maximum efficiency.
• Health, Safety, and Environment (HSE): Maintain a safe working environment by implementing and enforcing HSE policies and procedures. Conduct regular safety audits, inspections, and drills to ensure compliance and identify improvement opportunities.
• Asset Management: Develop and implement asset management strategies to optimize the life cycle of the facility's equipment and infrastructure. Coordinate with relevant departments to ensure accurate asset inventory, maintenance records, and cost-effective repairs and replacements.
• Vendor Management: Establish and maintain relationships with external service providers, contractors, suppliers, and vendors. Evaluate and select vendors, negotiate contracts, and monitor performance to ensure quality service delivery within budgetary constraints.
• Budgeting and Cost Control: Prepare and manage the facility's annual operating and capital budgets. Monitor expenses and implement cost-saving initiatives without compromising quality or safety.
• Team Leadership: Provide strong leadership and direction to the facilities team and contractors. Foster a collaborative and positive work environment, ensure clear communication, and provide coaching and development opportunities.
• Regulatory Compliance: Stay updated with applicable laws, regulations, and industry standards related to manufacturing facility operations and maintenance. Ensure compliance with governmental and environmental regulations.
• Continuous Improvement: Identify operational inefficiencies and areas for improvement. Implement best practices and innovative solutions to optimize facility performance and enhance operational effectiveness.