Assistant Executive

PAP Community Foundation; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A community organization in Singapore is seeking a Payroll Specialist to ensure timely and accurate payroll processing and provide HR support. The ideal candidate will have a diploma or bachelor's degree in HRM and at least 2 years of relevant experience. Responsibilities include processing payroll, supporting payroll-related queries, and preparing necessary reports. Strong knowledge in payroll processing and employment laws is essential. Candidates should send their resumes indicating current and expected salary.

Qualifications

• Minimum of 2 years of relevant experience in a similar role.
• Resourceful, well-organized, and meticulous with attention to details.

Responsibilities

• Ensure timely and accurate end-to-end monthly payroll processing.
• Provide support to line managers and employees on payroll-related matters.
• Process mid-year and year-end payments such as AWS and bonuses upon approval.
• Prepare payroll-related reports as required.
• Support HRMS roadmap initiatives, including user acceptance testing.
• Prepare HR reports and support ad-hoc projects assigned by management.

Skills

Strong knowledge in payroll processing

Good communication and interpersonal skills

Ability to work independently

Good time management skills

Education

Diploma or Bachelor Degree in HRM or equivalent

Job description

Key Responsibilities

1. Monthly Payroll Processing

Ensure timely and accurate end-to-end monthly payroll processing, including but not limited to:

• Updating employees’ personal details, salary adjustments, and changes in employment terms into the HR Management System.
• Processing claims reimbursements (medical, transport, union membership fee subsidies, etc).
• Computing and processing overtime payments for eligible employees.
• Calculating salary deductions for absenteeism, No Pay Leave and salary recovery where necessary.
• Processing final salary payments for resigning employees.
• Managing foreign employees’ tax clearance (including e-submission of IR21) and final salary computation.
• Coordinating with Finance Division for off-cycle salary payments where necessary.
• Following up with line managers on recovery of salary overpayments.
• Submitting claims for government-paid leaves (e.g, maternity leave, childcare leave, NS Pay, etc).
• Maintaining and filing of payroll documents for audit and review.
• Preparing and issuing annual increment and bonus letters through HRMS.

2. Payroll Support & Advisory

• Provide support to line managers and employees on payroll-related matters, ensuring timely resolution of queries.

3. Mid-Year / Year-End Bonus Processing

• Process mid-year and year-end payments such as AWS and bonuses upon approval.

4. HR Reporting

• Prepare payroll-related reports as required.

5. HRMS Project Support

• Support HRMS roadmap initiatives, including UAT (user acceptance testing).

6. Other Duties

• Prepare HR reports and support ad-hoc projects assigned by the management.

Job Holder Requirements

• Qualification: Diploma or Bachelor Degree in HRM or equivalent
• Experience: Minimum of 2 years of relevant experience in similar role.

Other Knowledge & Skills and Attributes

• Strong knowledge in payroll processing.
• Good knowledge of employment laws and prevailing HR practices.
• Good communication and interpersonal skills.
• Resourceful, well-organized and meticulous with attention to details.
• Ability to work independently and in teams.
• Ability to handle large volume of work with good time management skills.

Please send your resume to [e-mail] indicating current and expected salary.

We regret that only shortlisted candidates will be notified.

Note:In compliance with Personal Data Protection guidelines, we do not require indication of your NRIC or Foreign Identification numbers in your CV/Job Application Form. Your CV and/or Job Application will be retained for a period of 1 year, and we will respectfully destroy these documents thereafter (in the event your job application is unsuccessful).