Assistant Director (Defence Relations & Protocol)

Ministry of Defence of Singapore; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

Ministry of Defence of Singapore is seeking a coordinator to oversee hospitality elements for visiting foreign senior officials. You will work with the Policy Office, foreign military attachés and embassy staff to ensure engagements are executed with the highest protocol standards.

The role involves vetting hospitality plans, managing budgets, and addressing ad-hoc requests while maintaining professional relationships with international officials.

Qualifications

• Education in International Relations, Political Science, Defence and Strategic Studies, Southeast Asian Studies, History, Philosophy, Communications, or Media
• Meticulous attention to detail in event planning, protocol and financial governance
• Excellent interpersonal and communication skills for engagement with senior officials from diverse backgrounds
• Only shortlisted candidates will be notified.

Responsibilities

• Vet and oversee the execution of hospitality plans
• Oversee finances for official engagements and ensure adherence to guidelines
• Anticipate and respond to ad-hoc requests and changes from MINDEF/SAF principals and their guests
• Maintain cordial and professional relationships with foreign military attachés, embassy officials, and senior MINDEF/SAF officials

Skills

Interpersonal skills

Communication skills

Stakeholder management

Education

Education in International Relations or related fields

Job description

What The Role Is

You coordinate with the Policy Office and foreign military attachés and embassy officials to oversee the planning and organisation of hospitality elements offered to foreign senior officials visiting Singapore, ensuring that all official engagements are executed to the highest standards of protocol.

What The Role Is

You coordinate with the Policy Office and foreign military attachés and embassy officials to oversee the planning and organisation of hospitality elements offered to foreign senior officials visiting Singapore, ensuring that all official engagements are executed to the highest standards of protocol.

What You Will Be Working On

• Vet and oversee the execution of hospitality plans


• Oversee finances for official engagements and ensure that expenditure is in accordance with guidelines


• Anticipate and respond to ad-hoc requests and changes from MINDEF/SAF principals and their guests to ensure seamless event execution


• Maintain cordial and professional relationships with foreign military attachés, embassy officials, and senior MINDEF/SAF officials in the course of work
  Challenge(s)


• Anticipating and responding swiftly to the needs and changes


• Managing multiple concurrent engagements and coordinations across diverse stakeholders, ensuring all official events proceed in full accordance with established plans and requirements

What We Are Looking For

• Education in International Relations, Political Science, Defence and Strategic Studies, Southeast Asian Studies, History, Philosophy, Communications, or Media


• At least 6 years of experience in international/defence relations and/or protocol is advantageous


• Meticulous attention to detail, particularly in the areas of event planning, protocol, and financial governance


• Excellent interpersonal and communication skills, with the ability to engage professionally and build rapport with senior officials from diverse cultural and diplomatic backgrounds
  Only shortlisted candidates will be notified.