ASSISTANT CAMPUS MANAGER (FACILITIES MANAGEMENT)

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an experienced Assistant Campus Manager to support operational and facilities management in a school environment. Key responsibilities include vendor management, overseeing safety protocols, and maintaining compliance with legal requirements. The ideal candidate has a degree in Engineering and at least 5 years of relevant experience in facilities management.

Qualifications

• Minimum 5 years of experience in a similar role.
• Possession of a valid Fire Safety Manager certification is advantageous.
• Knowledge of Singapore laws and regulations relating to Building Management.

Responsibilities

• Support the Campus Manager in operational and facility management.
• Oversee daily operational support services including cleaning and security.
• Conduct routine inspections for compliance and upkeep.

Skills

Engineering knowledge

Facilities Management

Health and Safety regulations

Vendor management

Stakeholder management

Education

Degree or Diploma in Engineering

Job description

ASSISTANT CAMPUS MANAGER

The Assistant Campus Manager plays a key operational and facilities support role within the school. The position is responsible for ensuring all aspects of facilities, operations, safety, and vendor management are delivered efficiently, safely, and cost-effectively.

Working closely with the Campus Manager, the role partners with academic leadership teams across the schools’ compound to ensure that the campus environment supports high-quality teaching and learning, meets all regulatory requirements, and reflects each school’s unique identity.

Responsibilities

Leadership, Collaboration & Stakeholder Management

• Support the Campus Manager in partnering with school principals and academic leaders across schools to ensure the campus meets operational, capacity, and functional needs.
• Assist with the fair and effective coordination of shared spaces, ensuring all schools are supported equitably.
• Build strong relationships with internal stakeholders, vendors, regulatory partners, and third‑party service providers.
• Provide day‑to‑day guidance to maintenance, facilities, and soft services teams, supporting employee engagement, deployment, and performance.
• Collaborate with the Facilities Directors/Campus Managers across HQ to align processes, identify efficiencies, and support group‑wide operational standards.

Facilities & Maintenance Management

• Support the planning, execution, and reporting of all preventive, corrective, and reactive maintenance activities.
• Oversee the daily management of all outsourced engineering, mechanical, electrical, air‑conditioning, and soft services such as security, cleaning, landscaping, and all general maintenance vendors deployed on site.
• Assist in monitoring and reporting on SLA and KPI performance for all facilities teams and services.
• Conduct routine inspections of building systems, learning spaces, playgrounds, and soft services operations, ensuring compliance, upkeep, and readiness.
• Support the management of CAPEX and OPEX expenditures, including procurement, inventory control, financial tracking, and the annual budgeting process.
• Assist in the development and implementation of long‑term campus maintenance and optimisation plans (5‑ and 10‑year outlooks).
• Contribute to the planning and delivery of renovation works, enhancement projects, and campus improvements.
• Lease with local government agencies where necessary (NEA, BCA, URA, SCDF, LTA et c).

Health, Safety, Fire & Risk Management

• Support the implementation and adherence to Health & Safety, Fire Safety, Evacuation, and Risk Management policies and procedures.
• Coordinate with the external Fire Safety Manager and assist in SCDF inspections, rectifications, and renewal of the Annual Fire Certificate.
• Partner with academic teams to ensure classroom setups, learning environments, and early‑years spaces are safe, compliant, and developmentally appropriate.
• Maintain and deliver training for the ELV CERT team, ensuring drills, exercises, and emergency procedures are executed as scheduled.
• Support safe work practices by enforcing Risk Assessments and ensuring contractor compliance with all relevant standards and guidelines.
• Maintain and keep updated documentation records for all health and safety matters and prepare documentation for all audits.

Operations Management

• Oversee daily operational support services including cleaning, security, logistics, event support, transportation coordination, and general campus upkeep.
• Provide operational support for school events, activities, and special programmes.
• Support tender reviews, RFP processes, and contract administration in partnership with the Campus Manager.
• Assist in the ongoing review and improvement of Standard Operating Procedures, service standards, and operational workflows to ensure efficiency and service excellence.
• Drive the adoption of technology, innovation, and productivity improvements to enhance campus operations.
• Maintain strong relationships with all internal and external stakeholders to ensure smooth, reliable, and responsive service delivery.
• Perform any other duties as necessary to support the smooth and efficient operations.

Requirements

• Degree or Diploma in Engineering (Mechanical / Electrical / Facilities Management) or equivalent qualification.
• Minimum 5 years of experience in a similar role.
• Possession of a valid Fire Safety Manager (FSM) certification to perform FSM duties or willingness to undertake certification will be advantageous.
• Knowledge of Singapore laws and regulations relating to Building Management and Regulations including but not limited to Fire Safety.
• Possession of a valid Environmental Control Coordinator will be advantageous.