Assistant Administrator - TEKsystems (Allegis Group Singapore Pte Ltd)

Allegis Group Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading administrative services provider in Singapore is seeking an experienced Executive Administrative Assistant to provide high-level support, including managing schedules, preparing documents, and facilitating communication. The ideal candidate should have at least 7 years of experience in a similar role and strong organizational skills. This position involves multitasking and supporting multiple managers effectively in a fast-paced environment.

Qualifications

• Minimum 7 years of EA experience required.
• Highly mature and professional, seasoned EA experience with solid stakeholder management.
• Ability to multitask effectively and efficiently.

Responsibilities

• Perform general office duties such as ordering supplies and maintaining records management systems.
• Prepare purchase orders, reports, memos, letters, and facilitate internal processes.
• File and retrieve corporate documents, records, and reports.

Skills

EA experience

Stakeholder management

Calendar management

Verbal communication

Written communication

Multi-tasking

Event planning

Expense management

Organizational skills

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Key Responsibilities:

• Perform general office duties
• Prepare purchase order, reports, memos, letters
• File and retrieve corporate documents, records, and reports.

Summary:

The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare purchase order, reports, memos, letters, and other documents, facilitate internal process.
• File and retrieve corporate documents, records, and reports.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills:

• Ideally minimum 7 years of EA experience required.
• Highly matured and professional, seasoned EA experience with solid stakeholder management.
• Complex calendar and travel management for 2 people (sponsor and potentially another supporting manager)
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confident.
• Event planning and expense management for the team
• Able to multitask effectively and efficiently, supporting the sponsor with team related tasks and meetings.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Key Requirements:

• Efficiency - speed and accuracy in completing tasks like scheduling, travel booking and expense reporting
• Reliability - consistency in service delivery
• Adaptability - ability to handle changing priorities and support multiple managers / teams, communication. Professional interactions with stakeholders and clarity in writing and verbal exchanges.

We regret to inform that only shortlisted candidates will be notified

Job Reference: R22104900 Chloe Zheng Qimei

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544

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