Assistant Administrative Executive

Ley Choon Constructions and Engineering Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading underground utilities company in Singapore is seeking an Assistant Administrative Executive. The role involves maintaining accurate manpower records, providing essential administrative support, and ensuring compliance with company policies. Ideal candidates should have a diploma in business administration, relevant experience, and proficiency in Microsoft Office tools. Join a collaborative team that drives impactful projects across Singapore.

Benefits

Company-provided shuttle for easy transportation

14 days of annual leave

Access to Medical Teleconsultation services

Comprehensive medical benefits

Qualifications

• Minimum 1 year of relevant work experience, preferably in the construction industry.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Maintain and update current manpower database/AppSheet records.
• Assist in consolidating documents for IPA applications for workers.
• Ensure compliance with company policies and regulatory requirements.

Skills

Excellent communication skills

Proficient in Microsoft Office

Strong organizational skills

Attention to detail

Education

Diploma in Business Administration or related field

Job description

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

DESIGNATION

Assistant Administrative Executive

RESPONSIBILITIES

We are seeking a highly organized and proactive Assistant Administrative Executive to join our team. In this role, you will be responsible for maintaining accurate manpower, facility, and dormitory records, as well as providing essential administrative support to the department. If you have excellent communication skills, are proficient with Microsoft Office tools, and have a keen eye for detail, we encourage you to apply.

Roles and Responsibilities

Manpower Administrative Support:

• Maintain and update current manpower database/AppSheet records.
• Review course expiry for worker levels in the database/AppSheet.
• Assist in preparing manpower reports for management review.
• Assist in consolidating documents for IPA applications for workers.
• Ensure compliance with company policies and regulatory requirements related to manpower records and documentation.
• Liaise with workers for necessary documentation.
• Assist with other general ad-hoc administrative activities as assigned by management.

Facility, Dormitory & Security Support:

• Assist in updating dormitory records in EMS.
• Perform accurate data entry of resident information into dormitory management systems or spreadsheets.
• Organize and file documents such as tenancy agreements, maintenance reports, invoices, and correspondence.
• Ensure all records and documents are properly updated, stored, and easily retrievable for reference or audit purposes.

QUALIFICATIONS

• Diploma in Business Administration or related field.
• Minimum 1 year of relevant work experience, preferably in the construction industry.
• Excellent oral and written communication skills for effective interaction with colleagues and stakeholders.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint, for organizing work and professional communication.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• A keen eye for detail and a commitment to accuracy.
• Ability to work independently and collaboratively as part of a team.

OTHER INFORMATION

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits

• Transportation:
  • Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
  • Company-provided lunch bus for easy access to meals.
• Annual Leave:
  • 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
  • Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
  • Access to Medical Teleconsultation services for quick, easy healthcare consultations.
  • Comprehensive medical benefits including dental care and health screenings.
  • Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Ley Choon?

• Purpose-driven work - Build projects that support millions of lives across Singapore
• Fast-tracked growth - Learn from experienced mentors and gain responsibility early
• Innovation culture - Your ideas matter. We're always improving
• Recognition & reward - Competitive salary, and project incentives
• Supportive environment - You'll be part of a collaborative, grounded, and passionate team
• Technology adoption - You'll drive the exploration and adoption of new technologies