Assistant Admin Manager

CHINA STATE CONSTRUCTION ENGINEERING CORPORATION LIMITED Singapore Branch; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading construction firm in Singapore is seeking an Administrative Manager to oversee office supplies procurement, vehicle management, and travel bookings. The ideal candidate will have strong organizational skills, manage vendor relationships effectively, and ensure efficient office operations. Experience in administrative roles is essential for success in this position.

Qualifications

• Proven experience in office administration and management.
• Strong organizational and multitasking abilities.
• Excellent communication skills.

Responsibilities

• Manage office supplies procurement and operations support.
• Oversee vehicle management and maintenance.
• Handle travel and business bookings efficiently.
• Act as the primary contact for vendors and service providers.

Job description

1. Administrative Management

• Manage office supplies procurement, update related records and logs timely.
• Provide operations/logistics support for company events; manage meeting rooms bookings and set up, refreshments and cleanliness.
• Coordinating office maintenance and repairs, liaising with building management, and ensuring office and pantry appliances are well-maintained.
• Manage company-wide administrative processes, improving efficiency where needed.

2. Vehicle Management

• Oversee company vehicle leasing, maintenance, and daily dispatch; maintain vehicle usage records.
• Handle vehicle lease renewals, as well as maintenance, servicing, and insurance for company-owned vehicles.
• Manage COE renewals and road tax payments to the LTA.

3. Fixed Asset Management

• Manage company property leases, including contract signing, tenant information maintenance, and collaboration with agents; regularly update the fixed asset records.

4. Travel & Business Bookings

• Manage company flight, hotel, and restaurant reservations; coordinate with suppliers to optimize costs and service quality.

5. Vendor Management

• Act as the primary point of contact for vendors, landlords, and service providers.
• Maintain relationships with vendors.
• Ensure timely payments and cost control. Prepare and process documents to disburse funds.

6. Other Duties Assigned by the Management