Assistant/Admin Executive (Operations)

Singapore Anglican Community Services; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent healthcare organization in Singapore is looking for an Assistant/Admin Executive (Operations) to manage procurement and administrative duties for the on-site cooking service in Nursing Homes. Ideal candidates should have at least 2 years of relevant experience and be proficient in MS Office. The role requires good communication skills, teamwork, and the ability to work independently.

Qualifications

• At least 2 years’ experience in administration supporting Food & Beverage business.
• Working experience in healthcare setting would be an advantage.
• Able to communicate in Chinese or Malay is an additional benefit.

Responsibilities

• Handle procurement for the on-site cooking service.
• Ensure timely procurement of food ingredients and kitchen supplies.
• Manage inventory and stock movement.
• Handle phone calls/emails related to kitchen matters.

Skills

Interpersonal skills

Communication skills

Organisational skills

Problem-solving

Teamwork

Education

Degree or Diploma in business administration or related fields

Tools

MS Office (Word, PowerPoint, Excel)

Job description

Assistant/Admin Executive (Operations)

About the role

Handle and manage procurement and other administration duties for the on-site cooking service to residents and staff in the Nursing Homes.

Job Responsibilities

• Responsible for sourcing of food ingredients and kitchen equipment / appliances and prepare purchase order
• Ensure timely procurement of food ingredients and kitchen equipment / appliances in support of on-site cooking in the Nursing Home.
• Handle contracts and all aspects with vendor for food supplies and kitchen equipment / appliances (if any)
• Tracking and monitor delivery of supplies
• Ensure the kitchen is well stocked
• Monitor stock movement
• Managing inventory
• Handling daily phone calls /emails related to the on-site kitchen matters
• Maintain fillings system and manage office supplies relate to the on-site cooking
• Able to provide simple reporting / provide information /data whenever required
• Any other task required by the Manager/Management

Requirements

• Degree or Diploma in business administration or related fields
• At least 2 years’ experience in administration supporting Food & Beverage business related
• Working experience in healthcare setting would be an advantage.
• Proficient in MS Office Word, Power point and Excel.
• Good interpersonal, communication and organisational skills.
• Good command of English both verbal and written.
• Able to communicate in Chinese or Malay is additional benefit to communicate with vendor and chefs
• Able to work independently and with a team.
• Meticulous in paper work
• Problem solver and pro-active.