Assistant Admin Executive

ROTARY ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an Administration Executive to support business development and handle various administrative tasks. The candidate should have experience in general administration, proficiency in MS Office, and a proactive approach to maintaining safe working conditions. This role offers an opportunity to coordinate marketing and corporate communications activities.

Qualifications

• Preferably 2 years of experience handling general administration and/or secretary’s duties.
• Proficiency in MS Words, Excel and Power Point.

Responsibilities

• Assist in handling day to day administration and maintain records.
• Support Customer Appreciation Activities including events and gifting.
• Co-ordinate all aspects of the Company Website updates.

Skills

General administration

Record keeping

Coordination skills

Proficiency in MS Office

Education

GCE O / A Level or Diploma in Business Administration

Job description

Description

Support the business development team in all aspect of the general administration including but not limited to, maintenance, leasing, insurance, office equipment and purchasing of support

Responsibilities

• Assist in handling day to day administration, maintaining records, filling, purchase order preparation, petty cash claims and document control.
• Management and maintain all filing, inventory and client database.
• Responsible for coordinating Corporate Communications for the Company.
• Co‑ordinate all aspects of the Company Website, including updating of website every 3 months when necessary, and an overall revamp of the website once every 5 years.
• Co‑ordinate corporate materials including artwork and contractors/suppliers for Events & Exhibitions.
• Support Customer Appreciation Activities e.g. events, gifting.
• Co‑ordinate Customer Satisfaction Surveys in line with Company ISO Policy.
• Source & procure marketing collaterals including Corporate gifts.
• Regular scanning of media, specifically newspapers for related and relevant articles and to collate these articles weekly for dissemination to management.
• Co‑ordinate various licenses/ renewal/application e.g. BCA Contractor’s Registry, I.E Singapore’s Double Tax.
• Co‑ordinate interviews, photography session, provision of information for Directors/staff for media enquires/interaction.
• Work closely with BDD team to develop Corporate Presentation and update once every 6 months.
• Co‑ordinate collating of Corporate Info Pack, including Corporate Presentation.
• Work closely with BD Executives to assist with HR needs.
• Maintain HR related records in the share space, Responsible for Rotary Intranet (BDD).
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably GCE O / A Level or Diploma in Business Administration.
• Preferably 2 year experience handling general administration and/or secretary’s duties.
• Proficiency in MS Words, Excel and Power Point.