Assistant Admin Executive

Rotary Engineering Private Limited; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A prominent engineering firm is seeking a dedicated individual to support the business development team in various general administrative tasks. This role involves handling day-to-day administration, managing records, corporate communications, and ensuring compliance with health and safety regulations. The ideal candidate will have a diploma in Business Administration and some experience in similar duties. Proficiency in Microsoft Office is essential for success in this position. Competitive package offered in Singapore.

Qualifications

• Preferably 1-2 years experience handling general administration and/or secretary’s duties.

Responsibilities

• Assist in handling day to day administration, maintaining records, filing, purchase order preparation.
• Management and maintain all filing, inventory and client database.
• Responsible for coordinating Corporate Communications for the Company.
• Co-ordinate all aspects of the Company Website, including updating of website.
• Co-ordinate corporate materials and events.
• Support Customer Appreciation Activities.
• Co-ordinate Customer Satisfaction Surveys.
• Source & procure marketing collaterals including Corporate gifts.
• Regular scanning of media for relevant articles.
• Co-ordinate various licenses and renewal/application.
• Co-ordinate interviews and media inquiries.
• Work closely with BDD team to develop Corporate Presentation.
• Maintain HR related records in the share space.

Skills

Proficiency in MS Words

Proficiency in Excel

Proficiency in Power Point

Education

GCE O / A Level or Diploma in Business Administration

Job description

Description

Support the business development team in all aspect of the general administration including but not limited to, maintenance, leasing, insurance, office equipment and purchasing of support.

Responsibilities

• Assist in handling day to day administration, maintaining records, filing, purchase order preparation, petty cash claims and document control.
• Management and maintain all filing, inventory and client database
• Responsible for coordinating Corporate Communications for the Company.
• Co-ordinate all aspects of the Company Website, including updating of website every 3 months when necessary, and an overall revamp of the website once every 5 years
• Co-ordinate corporate materials including artwork and contractors/suppliers for Events & Exhibitions
• Support Customer Appreciation Activities e.g. events, gifting
• Co-ordinate Customer Satisfaction Surveys in line with Company ISO Policy
• Source & procure marketing collaterals including Corporate gifts
• Regular scanning of media, specifically newspapers for related and relevant articles and to collate these articles weekly for dissemination to management.
• Co-ordinate various licenses/ renewal/application e.g. BCA Contractor’s Registry, I.E Singapore’s Double Tax
• Co-ordinate interviews, photography session, provision of information for Directors/staff for media enquires/interaction
• Work closely with BDD team to develop Corporate Presentation and update once every 6 months
• Co-ordinate collating of Corporate Info Pack, including Corporate Presentation
• Work closely with BD Executives to assist with HR needs
• Maintain HR related records in the share space, Responsible for Rotary Intranet (BDD)
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably GCE O / A Level or Diploma in Business Administration
• Preferably 1-2 years experience handling general administration and/or secretary’s duties.
• Proficiency in MS Words, Excel and Power Point