Assistant Admin (Application Department, Japanese speaking)

Reeracoen Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruiting firm in Singapore is looking for an Assistant Admin in the Application Department. The role entails coordinating maintenance activities, updating service reports, and supporting various administrative tasks. Candidates must hold at least a diploma, possess 1-2 years of relevant experience, and be proficient in Microsoft Office. Being adaptable and fluent in English and Japanese (JLPT N3) is essential. The position offers bonuses, medical insurance, and annual leave benefits.

Benefits

AWS

Fixed Bonus up to 1 month

Variable Bonus based on performance

Up to 21 days annual leave

14 days medical leave

Medical insurance

Transport allowance SGD 132

Company cab access

Dental benefits SGD 800/year

Specialist outpatient SGD 1,000/year

Qualifications

• 1-2 years of experience in an Administrative and Engineering-related environment.

Responsibilities

• Schedule and coordinate maintenance activities for machines.
• Update and maintain APP service reports accurately.
• Track machine bookings and update relevant portals.
• Coordinate calibration schedules for machinery tools.
• Assist in maintaining ISO documentation.
• Monitor adherence to company protocols.
• Perform ad-hoc administrative tasks as assigned.
• Assist with the analysis of sales data.
• Coordinate shipments to ensure timely delivery.

Skills

Proficient in Microsoft Office

Fluent in English and Japanese (JLPT N3)

Adaptability to fast-paced environments

Team player

Education

Minimum Diploma in any field

Job description

Job title: Assistant Admin (Application Department, Japanese speaking)
Salary: SGD 2,400 - 3,300
Reference ID: 37009

Our client is a leading Japanese MNC company that specializes in the supply of tools and equipment. They are currently an Assistant Admin.

Department: Application Department

Responsibilities

• Machine & CR Maintenance Coordination: Schedule and coordinate maintenance activities for machines and CR equipment.
• APP Service Reporting: Update and maintain APP service reports accurately and timely.
• Machine Booking & Portal Management: Track machine bookings and update relevant portals to ensure smooth operations.
• Machinery Tool Calibration: Coordinate calibration schedules for machinery tools and equipment.
• ISO Documentation Support: Assist in maintaining ISO documentation and ensure proper control and compliance.
• Company Protocol Tracker: Monitor and track adherence to company protocols and activities.
• Administrative Support: Perform ad-hoc administrative tasks as assigned to support team operations.
• Data Analysis Support: Assist with the analysis of consumable sales data to support business insights.
• Shipment Coordination: Coordinate shipments to ensure timely delivery and accurate documentation.

What you will receive

• AWS
• Fixed Bonus (Up to an equivalent of 1 month) in March
• Variable Bonus (Depends on Business Performance)
• Annual Leave:
  • 1st year - 14 days
  • 2nd year - 15 days
  • 3rd year - 16 days
  • 4th year - 18 days
  • 5th year - 21 days
  • Up to a maximum of 21 days and staff is able to bring forward a max of 14 days
• Medical Leave: 14 days
• Medical Insurance: Panel clinics etc.
• Transport Allowance: SGD 132
• Company Cab Card (Full access to all comfort taxis)
• Dental Benefits: SGD 800/year
• Specialist Outpatient: SGD 1,000/year

Requirements & Preferences

Must

• Minimum Diploma in any field
• 1-2 years of experience in an Administrative and Engineering-related environment
• Proficient in Microsoft Office
• Highly adaptable to a fast-paced working environment and a good team player
• Fluent in English and Japanese (JLPT N3) to liaise with English-speaking and Japanese-speaking counterparts

Advantageous

• Experience and strong interest in the Japanese environment and culture

We regret that only shortlisted candidates will be notified.