Assistant Admin (Application Department)

Reeracoen Recruitment; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading Japanese MNC in Singapore is seeking an Assistant Admin for their Application Department. This role involves coordinating maintenance activities, updating service reports, and supporting administrative tasks. Ideal candidates should have a diploma, 1-2 years of relevant experience, and proficiency in Microsoft Office along with fluency in English and Japanese (JLPT N3). Competitive compensation and various benefits are offered.

Benefits

AWS

Fixed Bonus (Up to an equivalent of 1 month)

Variable Bonus

Annual Leave: 14-21 Days

Medical Leave: 14 days

Medical Insurance

Transport Allowance: SGD 132

Company Cab Card

Dental Benefits: SGD 800/year

Specialist Outpatient: SGD 1,000/year

Qualifications

• 1-2 years of experience in an Administrative and Engineering-related environment.
• Experience and strong interest in the Japanese environment and culture is advantageous.

Responsibilities

• Schedule and coordinate maintenance activities for machines and CR equipment.
• Update and maintain APP service reports accurately and timely.
• Track machine bookings and update relevant portals.
• Coordinate calibration schedules for machinery tools and equipment.
• Assist in maintaining ISO documentation.
• Monitor adherence to company protocols.
• Perform ad-hoc administrative tasks.
• Assist with analysis of consumable sales data.
• Coordinate shipments to ensure timely delivery.

Skills

Proficient in Microsoft Office

Fluent in English

Fluent in Japanese (JLPT N3)

Adaptable to fast-paced environment

Team player

Education

Minimum Diploma in any field

Job description

Job title: Assistant Admin (Application Department) Reference ID: 37009

Our client is a leading Japanese MNC company that specializes in the supply of tools and equipment. They are currently hiring an Assistant Admin in the Application Department.

Department: Application Department

Responsibilities

• Machine & CR Maintenance Coordination: Schedule and coordinate maintenance activities for machines and CR equipment.
• APP Service Reporting: Update and maintain APP service reports accurately and timely.
• Machine Booking & Portal Management: Track machine bookings and update relevant portals to ensure smooth operations.
• Machinery Tool Calibration: Coordinate calibration schedules for machinery tools and equipment.
• ISO Documentation Support: Assist in maintaining ISO documentation and ensure proper control and compliance.
• Company Protocol Tracker: Monitor and track adherence to company protocols and activities.
• Administrative Support: Perform ad-hoc administrative tasks as assigned to support team operations.
• Data Analysis Support: Assist with the analysis of consumable sales data to support business insights.
• Shipment Coordination: Coordinate shipments to ensure timely delivery and accurate documentation.

What you will receive

• AWS
• Fixed Bonus (Up to an equivalent of 1 month) in March
• Variable Bonus (Depends on Business Performance)
• Annual Leave:
  • 1st year - 14 Days
  • 2nd year - 15 Days
  • 3rd year - 16 Days
  • 4th year - 18 days
  • 5th year - 21 days
• Medical Leave: 14 days
• Medical Insurance: Panel clinics etc.
• Transport Allowance: SGD 132
• Company Cab Card (Full access to all comfort taxis)
• Dental Benefits: SGD 800/year
• Specialist Outpatient: SGD 1,000/year

Requirements & Preferences

Must

• Minimum Diploma in any field
• 1-2 years of experience in an Administrative and Engineering-related environment
• Proficient in Microsoft Office
• Highly adaptable to a fast-paced working environment and a good team player
• Fluent in English and Japanese (JLPT N3) to liaise with English-speaking and Japanese-speaking counterparts

Advantageous

• Experience and strong interest in the Japanese environment and culture

We regret that only shortlisted candidates will be notified.