Adminstrator

Society of Project Managers; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A professional society in Singapore is seeking a dedicated Administrator to oversee operations. Key responsibilities include managing day-to-day administration, supporting committees, and ensuring compliance with statutory requirements. Ideal candidates should have a diploma in Architecture, Engineering, or Quantity Surveying, along with strong organizational skills and proficiency in MS Office. This position offers a chance to contribute to the growth and activities of the Society.

Qualifications

• Diploma and above in Architecture, Engineering or Quantity Surveying is required.
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Oversee the day-to-day administration and operations of the Society.
• Provide secretariat and logistical support to the Board and Committees.
• Ensure compliance with statutory requirements.
• Organise and manage Society events.
• Respond to member inquiries and facilitate information sharing.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Education

Diploma in Architecture, Engineering or Quantity Surveying

Job description

We are seeking a dedicated and proactive Administrator to manage the operations of our Society. The role is suited for individuals with a background in working within a firm providing Project Management, Architecture, Engineering, or Quantity Surveying services, who can contribute both administrative and technical expertise to support the Society’s growth and activities.

Responsibilities

• Oversee the day-to-day administration and operations of the Society.
• Provide secretariat and logistical support to the Board and Committees.
• Ensure compliance with statutory requirements (e.g. Registry of Societies, auditors, banks, and relevant authorities).
• Assist the Council in:
  • Organising and managing Society events (annual dinners, golf tournaments, book launches, etc.)
  • Updating and managing marketing content across the website and social media platforms
• Respond to member enquiries and facilitate information sharing.
• Manage membership matters, including database updates, processing applications and renewals, invoicing, and record-keeping.
• Provide administrative support to Council and Working Committees, including preparing meeting arrangements, minutes, and follow-ups.
• Ensure project reports and records are properly documented and accessible.
• Build and maintain strong relationships with internal and external stakeholders on secretariat matters.
• Take on any other tasks assigned by the Council.

Requirements

• Diploma and above in Architecture, Engineering or Quantity Surveying is required.
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Able to work independently with initiative, and support teamwork.