Adminstrative Assistant

NICHE AUTO; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local automotive company in Singapore is seeking an office administrator to manage daily operations, handle communications, and coordinate with vendors. The ideal candidate should have strong organizational skills, proficiency in Microsoft Office, and the ability to communicate effectively in English and Chinese. Previous office support experience is preferred, and a Class 3 driving license is a plus.

Qualifications

• Prior administrative or office support experience preferred.
• Class 3 driving license is an added advantage.

Responsibilities

• Manage day-to-day office operations.
• Handle incoming calls and correspondence professionally.
• Coordinate with internal teams and external vendors.
• Maintain and update records and databases.
• Assist in scheduling meetings and appointments.

Skills

Strong organizational skills

Attention to detail

Proficient in Microsoft Office

Multitasking ability

Effective communication in English and Chinese

Resourcefulness

Job description

Job Scope & Responsibilities

• Manage day-to-day office operations (filing, documentation, office supplies, etc.)
• Handle incoming calls, emails, and correspondence professionally
• Coordinate with internal teams and external vendors on operational matters
• Maintain and update records, databases, and filing systems
• Assist in scheduling meetings and appointments
• Process invoices accurately and efficiently
• Monitor and follow up on outstanding payments from clients
• Draft contracts and agreements for customers
• Track contract durations and ensure timely renewals
• Assist in renewing road tax and insurance policies
• Source and obtain insurance quotations for company vehicles
• Furnish drivers’ details for traffic offences when required
• Perform ad hoc administrative tasks as assigned
• Communicate effectively with English- and Chinese-speaking customers

Qualifications & Requirements

• Prior administrative or office support experience preferred
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Ability to multitask and work independently
• Reliable, proactive, and resourceful
• Class 3 driving license is an added advantage