Administrator, Swim & Sports

Singapore Swimming Club; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A premier sports club in Singapore is seeking an Administrator to manage program schedules and engage with members for the Swim & Sports initiative. The role requires strong communication skills, a diploma or equivalent, and a minimum of 3 years in program administration. Join a collaborative team and help create vibrant experiences for our members.

Qualifications

• Minimum 3 years of relevant experience in swimming and sports program administration.
• Eager to learn and contribute to the swimming and sports community.
• Experience with design tools like Canva and video editing software is a plus.

Responsibilities

• Provide administrative support to the Swim & Sports team.
• Serve as the primary point of contact for member inquiries and communications.
• Coordinate and manage program schedules for Swim & Sports activities.

Skills

Strong communication and coordination skills

Excellent organisational and interpersonal skills

Ability to multitask and work independently

Education

Diploma qualification or equivalent

Tools

Canva

Video editing software like CapCut

Job description

We’re Hiring: Administrator, Swim & Sports

We are looking for an Administrator to be at the heart of our Swim & Sports initiative. In this role, you will manage program schedules, coordinate meetings, and engage with members to ensure our programs run smoothly and deliver a great experience. This is more than just an administrative position, it is an opportunity to help create vibrant, active spaces where our members can connect.

Key Responsibilities

• Provide administrative support to the Swim & Sports team.
• Serve as the primary point of contact for member inquiries and communications.
• Coordinate and manage program schedules and appointments for Swim & Sports activities.
• Prepare and distribute various communications, including memos, letters, and reports.
• Organise and document meetings, including recording minutes and following up on action items.
• Compile data for regular reports and maintain an efficient filing system.
• Conduct market research to stay current on the swim and sports industry in Singapore.
• Oversee and coordinate all aspects of events, including decorations, food & beverage, entertainment, and logistics.
• Work closely with the Marcom team to promote and publicise events effectively.
• Liaise with executives to handle requests and queries from Managers and Directors.
• Perform other duties as assigned by the Head of Department and Management.

Requirements

• Diploma qualification or equivalent
• Minimum 3 years of relevant experience in swimming and sports program administration
• Eager to learn and contribute to the swimming and sports community
• Strong communication and coordination skills
• Ability to multitask and work independently with minimal supervision
• Excellent organisational and interpersonal skills
• Experience with design tools like Canva and video editing software such as CapCut is a plus

Why Join Us?

At Singapore Swimming Club, this isn’t just a job, it’s a chance to be the heartbeat of the Club’s social scene. You will be part of a warm, collaborative team that values creativity, initiative, and fun. You will get to do what you love and build a community through amazing experiences.