Administrator - Facilities Management (Corporate Admin) (Ref 26234)

Jobline Resources Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A recruitment agency in Singapore is seeking a candidate for an asset management role. The responsibilities include maintaining an asset register, overseeing acquisitions, and performing administrative tasks. Candidates should possess a diploma or GCE O level, be proficient in MS Word, and have at least one year of admin experience. Immediate starters preferred. This position will be under a 3-month agency contract.

Qualifications

• At least 1 year of administrative experience.
• Able to start work immediately.

Responsibilities

• Create and maintain an asset register with detailed documentation.
• Implement a system for asset tagging and identification.
• Conduct physical asset verifications to ensure accuracy.
• Manage acquisition and procurement of new assets.
• Oversee maintenance and repair of assets and manage vendors.
• Maintain accurate asset records including acquisition and maintenance history.
• Handle day-to-day office administration duties.
• Assist in onboarding and offboarding staff matters.
• Conduct daily checks for office cleanliness.
• Assist in ad-hoc projects and administrative duties.

Skills

MS Word

English proficiency

Education

Diploma holder / GCE O level

Job description

Responsibilities

• Creating and maintaining a comprehensive asset register. This involves documenting all office assets, including details like description, serial number, purchase date, cost, location.
• Implementing a system for asset tagging and identification. This will involve using barcodes issued by Finance, or other methods to easily identify and track office assets.
• Conducting physical asset verifications. This ensures the accuracy of the asset register and helps identify missing or misplaced items.
• Managing the acquisition and procurement of new assets. This includes evaluating needs, researching options, and managing the purchasing process.
• Overseeing the maintenance and repair of assets. This involves scheduling regular maintenance, responding to repair requests, and managing vendor relationships.
• Maintaining accurate and up-to-date asset records, including acquisition, disposal, and maintenance history.
• Handling day-to-day operation for office administration duties, including answering external calls, issuing stationeries, portable microphones/projector/laser pointers, etc.
• Handling the Onboarding and Offboarding of staff matters such as issuing photo ID to staff and clearance (e.g., collection of access card/photo ID).
• Daily checks to ensure tidiness of the office, pantry, and meeting rooms.
• Assisting in ad-hoc projects such as carrying out minor A&A works, power shutdown, fire drill exercise including preventive maintenance and repair work.
• Other ad-hoc administrative and facilities duties as assigned.

Requirements

• Diploma holder / GCE O level with at least 1 year admin experience.
• Good skill set with use of MS Word.
• Good command of English.
• Able to start work immediately.
• Shortlisted candidates will be offered a 3 months agency contract employment.

Licence no: 12C6060