Administrator

WHOLETECH SYSTEM HITECH (S) PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading tech firm in Singapore is seeking a highly organized Personal Assistant, IT & Office Administrator to support executive leadership and manage daily operations. Responsibilities include scheduling meetings, providing IT support, and overseeing office functions. The ideal candidate should possess a diploma in Business Administration or IT, with a minimum of 2 years' relevant experience and strong skills in Microsoft Office. The role demands excellent communication, discretion, and multitasking abilities.

Qualifications

• Minimum 2 years of experience in a similar role.
• Strong proficiency in IT systems and troubleshooting.
• Ability to manage sensitive information discreetly.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Provide first-level IT support for hardware and software issues.
• Oversee general office operations and vendor relationships.

Skills

Organizational skills

Communication skills

Multitasking

Discretion

IT troubleshooting

Education

Diploma or Degree in Business Administration, IT, or related field

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and tech-savvy individual to serve as a Personal Assistant, IT & Office Administrator. This role supports executive leadership, manages daily office operations, and provides basic IT support. The ideal candidate is proactive, discreet, and capable of juggling multiple responsibilities in a fast-paced environment.

Personal Assistant Duties

• Manage calendars, schedule meetings
• Prepare reports, presentations, and meeting materials
• Handle confidential correspondence and communications
• Track deadlines, follow up on action items, and ensure executive preparedness
• Liaise with internal departments and external stakeholders

IT Support & Systems Administration

• Provide first-level IT troubleshooting for hardware, software, and network issues
• Coordinate with external IT vendors for escalated support and system upgrades
• Maintain inventory of IT assets and ensure timely updates and backups
• Assist with onboarding/offboarding of staff (e.g., email setup, access rights)
• Support digital tools and platforms used across the organization

Office Administration

• Oversee general office operations including supplies, equipment, and facilities
• Manage vendor relationships (e.g., cleaning, courier, maintenance)
• Maintain filing systems and ensure document control compliance
• Any Ad-hoc project task assigned by manager.

Requirements

• Diploma or Degree in Business Administration, IT, or related field
• Minimum 2 years of experience in a similar role
• Strong proficiency in Microsoft Office Suite and basic IT systems
• Excellent communication, organizational, and multitasking skills
• High level of discretion and professionalism
• Ability to work independently and handle sensitive information