Administrator

HYC (SINGAPORE), INC. PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is looking for a dedicated HR and Administrative Officer to support recruitment, onboarding, and office operations. The ideal candidate holds a diploma or degree in Business Administration or Human Resources and possesses strong HR knowledge, excellent organizational abilities, and proficiency in MS Office. This role offers opportunities for growth in a dynamic work environment, focusing on both HR and administrative functions.

Qualifications

• 1–3 years of experience in HR or Administrative roles preferred; fresh graduates considered for junior roles.
• Fresh graduates may be considered for junior roles.

Responsibilities

• Maintain and update employee personal files and HR databases.
• Support recruitment activities, including interview scheduling.
• Assist with onboarding and offboarding processes.
• Track probation periods, contract renewals, and HR deadlines.
• Prepare HR letters such as confirmations and extensions.
• Oversee general office operations and supplies management.
• Coordinate travel bookings and vendor management.
• Support performance appraisal coordination.

Skills

Strong knowledge of HR practices

Good organisational abilities

Strong communication skills

Proficiency in MS Office

High attention to detail

Customer-service mindset

Problem-solving mindset

Education

Diploma or Degree in Business Administration or Human Resources

Job description

Job Description

A. Human Resources

• Maintain and update employee personal files, HR databases, and HRIS systems.
• Support recruitment activities (job postings, interview scheduling, candidate coordination).
• Assist onboarding and offboarding processes (contracts, orientation, asset issuance/return).
• Track probation periods, contract renewals, work passes, and key HR deadlines.
• Assist in employee engagement initiatives, social activities, and communication updates.
• Prepare HR letters (confirmation, extension, warning, resignation acceptance, etc.).
• Support payroll processing by providing updated attendance, claims, and HR data.
• Maintain leave records and ensure compliance with company policies and statutory requirements.
• Assist with performance appraisal coordination and documentation.

B. Administrative

• Oversee general office operations: meeting rooms, pantry, stationery, office supplies, equipment servicing.
• Coordinate travel bookings, hotel arrangements, and logistics for employees and visitors.
• Handle vendor coordination (cleaning, repair/maintenance, courier, office supplies, etc.).
• Manage document control, filing, record retention, and archiving.
• Support asset management (inventory logs, issuance, tracking, disposal).
• Assist in event planning for corporate meetings, staff activities, and training sessions.
• Support procurement processes and ensure proper documentation and approvals.
• Maintain company licenses, insurance renewals, and compliance deadlines.

3. Job Requirements

A. Qualifications

• Diploma or Degree in Business Administration, Human Resources, or related fields.
• 1–3 years of experience in HR or Administrative roles preferred (fresh graduates considered for junior roles).

B. Skills & Competencies

• Strong knowledge of HR practices, employment laws, and statutory regulations (MOM, CPF, IRAS—adjust based on country).
• Good organisational and multitasking abilities; able to manage timelines independently.
• Strong communication skills (written & verbal) with professional business etiquette.
• Proficiency in MS Office (Excel, Word, PowerPoint)
• High attention to detail, accuracy, and confidentiality in handling HR information.
• Customer-service mindset with a positive and proactive attitude.
• Ability to work under minimal supervision and handle sensitive matters discreetly.

C. Personal Attributes

• Responsible, reliable, and disciplined.
• High integrity and professionalism.
• Problem-solving mindset and willingness to learn.