Administrative Support Executive

ACA MEDICAL & ENGRG SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare services company in Singapore is looking for an Executive Assistant to provide high-level administrative support. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and ensuring smooth information flow. The successful candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. This role requires discretion and the ability to multitask effectively.

Responsibilities

• Handle general administrative tasks for executives.
• Manage calendars, schedule meetings, and arrange travel.
• Organize and maintain filing systems and manage data.
• Handle correspondence and liaise with stakeholders.
• Process payments and manage expense reports.
• Assist with or lead projects and organize company events.

Skills

Strong organizational and time management skills

Excellent communication and interpersonal skills

Proficiency in core Microsoft Office solutions (Word, Excel, Outlook)

Discretion and confidentiality

Ability to multitask and prioritize effectively

Attention to detail

Job description

Responsibilities can include managing schedules and calendars, handling correspondence and files, coordinating meetings and travel, supporting with finances and procurement, and assisting with special projects, all while maintaining discretion and strong organizational skills.

Key responsibilities

• Office and executive support: Handle general administrative tasks for a company or provide high-level support to C‑suite executives.
• Scheduling and coordination: Manage calendars, schedule meetings, and make travel arrangements for executives.
• Information management: Organize and maintain filing systems, manage data, and ensure the flow of necessary information is seamless.
• Communication: Handle correspondence, answer phones, and liaise with internal and external stakeholders.
• Financial support: Process payments, manage expense reports, and assist with financial information systems and procurement.
• Project and event support: Assist with or lead projects, and help with organizing company events.

Essential skills and qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in core Microsoft Office solutions (Word, Excel, Outlook).
• Discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Attention to detail.

Ad‑Hoc Responsibilities

• Perform any ad‑hoc duties assigned by the management to support overall business operations.