ADMINISTRATIVE SUPPORT ASSISTANT

KUN LUN GLOBAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A Singapore-based company is seeking a candidate for a multifaceted role encompassing finance and HR responsibilities. The position includes processing invoices, maintaining vendor records, assisting with recruitment, and coordinating employee onboarding. A diploma in Finance or Accountancy is required along with solid organizational and communication skills. Proficiency in Microsoft Office, particularly Excel, is essential for success in this position. This is a part-time role, requiring presence at the office four days a week.

Qualifications

• Requires a diploma or higher in a relevant field like Finance or Accountancy.
• Previous experience in a related administrative or finance role is often required.
• Proficiency in Microsoft Office (Word and Excel) is essential.

Responsibilities

• Processing invoices, payments, and reconciling accounts payable.
• Assisting with recruitment and scheduling interviews.
• Coordinating employee onboarding and updating records.

Skills

Organizational skills

Time management skills

Communication skills

Interpersonal skills

Attention to detail

Proactive attitude

Education

Diploma or higher in Finance or Accountancy

Tools

Microsoft Office (Word and Excel)

Job description

4 Days Per Week which can be discussed

Finance responsibilities

• Processing invoices, payments, and reconciling accounts payable
• Maintaining accurate vendor records
• Preparing and processing payroll and pension data

HR responsibilities

• Assisting with recruitment, including posting job descriptions and scheduling interviews
• Coordinating employee onboarding and offboarding processes
• Maintaining and updating employee records in the HR Information System (HRIS)
• Drafting employment contracts and other HR-related correspondence
• Administering employee benefits and guiding employees through enrollment
• Coordinating company events

General and administrative duties

• Serving as the first point of contact for HR and finance-related inquiries
• Maintaining administrative systems and procedures for both department
• Ensuring all staff records are well-maintained and up-to-date
• Performing other administrative duties as needed

Required skills and qualifications

• Education: Typically requires a diploma or higher in a relevant field like Finance, Accountancy
• Experience: Previous experience in a related administrative or finance role is often required.
• Technical skills:Proficiency in Microsoft Office (Word and Excel) is essential.
• Soft skills:Strong organizational and time management skills
  Good communication and interpersonal skills
  Attention to detail and a proactive attitude