Administrative Support

BRUNEL INTERNATIONAL SOUTH EAST ASIA PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading international recruitment agency in Singapore is looking for an experienced Administrative Support professional to manage office and project administration. This role requires a proactive individual with at least 5 years of experience in office support within the Oil & Gas or Engineering sector. You will assist in managing documentation, logistics, and communications, ensuring smooth daily operations. Strong organizational and communication skills are essential.

Qualifications

• Minimum 5 years of relevant experience in project administration or office support.
• Proficient in Microsoft Office Suite and GSAP.
• Experience in Oil & Gas or Engineering environments preferred.

Responsibilities

• Provide administrative and executive support to project teams.
• Manage incoming correspondence from customers and partners.
• Prepare and manage Purchase Requisitions (PRs) and Purchase Orders (POs).
• Support HSSE activities and ensure operational functionality.
• Maintain project records and assist in document control.

Skills

Organizational skills

Interpersonal communication

Time management

Confidentiality handling

Education

Degree in Business Administration, Computer Science, or related discipline

Tools

Microsoft Office Suite

GSAP

Job description

About the Role

We are seeking a highly organized and proactive Administrative Support professional to provide day-to-day office and project administration in Singapore. The role involves supporting project teams with documentation, coordination, reporting, and general administrative tasks to ensure smooth operations within the site.

Key Responsibilities

• Provide administrative and executive support to project and departmental teams.
• Manage incoming correspondence from customers, vendors, and partners.
• Prepare, track, and manage Purchase Requisitions (PRs) and Purchase Orders (POs) using GSAP.
• Support HSSE activities such as safety campaigns, events, and monthly reporting.
• Organize travel, hotel bookings, and logistics for project personnel.
• Maintain office resources and ensure operational functionality (office supplies, PPE, pantry, etc.).
• Provide basic IT support including video conferencing setup and troubleshooting.
• Assist in document control and maintain accurate project records.
• Perform any other administrative duties assigned by the reporting manager.

Requirements

• Minimum Degree in Business Administration, Computer Science, or related discipline.
• Minimum 5 years of relevant experience in project administration or office support within Oil & Gas or Engineering environments
• Proficient in Microsoft Office Suite and GSAP.
• Strong organizational, interpersonal, and communication skills.
• Ability to multitask, handle confidential information, and meet deadlines.
• HSSE administrative support
• ERP system and IT troubleshooting skills
• Travel & logistics arrangements
• Team player with a proactive and professional attitude.

Brunel International S.E.A Pte. Ltd.
UEN No: 199603098R
EA License No: 16S8067
Shahidan Yusof - R1658969