Administrative Support

MCI CAREER SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading service provider in Singapore is seeking candidates for a role that involves coordinating vendors, supporting community outreach activities, and providing administrative support for various programmes. Ideal candidates will have experience in program support, excellent organizational skills, and the ability to manage logistics effectively. This position offers a 5-day work week with a salary range of $2,400 - $2,600.

Qualifications

• Relevant experience in program support and community outreach.
• Ability to coordinate with vendors and manage logistics.
• Strong organizational and administrative skills.

Responsibilities

• Coordinate with vendors and programme leads for smooth execution.
• Assist with customer satisfaction processes and reporting.
• Support event and venue bookings, and document preparation.
• Assist operations team in tracking incidents and submitting reports.

Job description

Job Highlight

• Location: Outram Park
• Salary: Up to $2,400 - $2,600
• Work Schedule: 5-days work week | 8.30am – 6pm

Key Responsibilities

1. Programme Support

• Coordinate and liaise with vendors and programme leads for smooth execution of activities.
• Assist with customer satisfaction processes and ensure timely reporting.
• Manage system account access for vendors and co-trainers.
• Support performance reviews and vendor feedback sessions.
• Assist with data cleaning, basic analysis, and reporting.
• Oversee risk management documentation and coordinate audits.
• Verify vendor billing data and attendance records.
• Monitor budget usage and maintain inventory of programme resources.

2. Community Outreach Support

• Update and maintain project data and event inventories.
• Provide administrative support for procurement and vendor coordination.
• Facilitate meeting arrangements with internal and external stakeholders.
• Support customer satisfaction monitoring and reporting for outreach activities.

3. Administrative Support for Constituency Programmes

• Process activity requests and coordinate logistics with vendors and partners.
• Assist in event and venue bookings and document preparation.
• Perform basic data entry and reporting tasks.Provide secretariat support for departmental meetings.

4. Risk, Operations, and System Support

• Support operations team in tracking and reporting incidents.
• Coordinate timely submission of reports and support risk management reviews.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

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We regret to inform that only shortlisted candidates would be notified.