Administrative Staff (6-7 months TEMPORARY POSITION)

PQE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading pharmaceutical company in Singapore is seeking an Administrative Support to handle logistics and administrative tasks. The role involves receiving and verifying delivery items, managing the learning platform, and acting as a contact for the Warehouse team. Ideal candidates will have experience in administrative support within a laboratory environment and strong communication skills. This is a full on-site position from November 2025 to May 2026.

Qualifications

• Previous experience in administrative or logistics support, preferably within a laboratory or pharmaceutical environment.
• Attention to detail and proactive service orientation.
• Ability to work independently and effectively liaise with stakeholders.

Responsibilities

• Receive delivery items and verify against Delivery Orders.
• Act as the main contact for the Warehouse team.
• Manage the company’s learning platform and handle document activities.

Skills

Organizational skills

Coordination skills

Communication skills

Proficiency in MS Office

Document management

Tools

Procurement systems

Document management tools

Learning management systems

Job description

Are you ready to join a world leader in the exciting and dynamic fields of the Pharmaceutical and Medical Device industries? PQE Group has been at the forefront of these industries since 1998, with 40 subsidiaries and more than 2000 employees in Europe, Asia and the Americas.

Due to our constant growth, we are looking for an Administrative Support to collaborate with a strategic partner located in Singapore.

Responsibilities

• Receiving delivery items and verifying them against Delivery Orders (DO); performing regular stock-takes.
• Acting as the main point of contact for the Warehouse team.
• Moving items from the interim warehouse to the laboratory as required.
• Placing orders for stationery and non-laboratory reagents.
• Raising Purchase Requests (PR) for laboratory consumables and chemicals.
• Managing the company’s learning platform by adding or removing SOPs for colleagues.
• Handling document management activities, including scanning and archiving.
• Printing and issuing logbooks and ensuring proper document traceability.

About you

• Previous experience in administrative or logistics support, preferably within a laboratory, pharmaceutical, or industrial environment.
• Strong organizational and coordination skills with attention to detail.
• Comfortable working with procurement systems and document management tools.
• Proactive and service-oriented, able to liaise effectively with internal stakeholders (e.g., warehouse, lab staff, office team).
• Good communication skills and the ability to work independently.
• Proficiency in MS Office (Excel, Outlook, Word); familiarity with purchasing or learning management systems is an advantage.

Project Assignment

Location: Singapore, Tuas area

Availability: Full on-site

Duration: from November 2025 to May 2026