Administrative Senior Executive

ASTROL SECURITY ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A security engineering company in Singapore is seeking a candidate to manage technician schedules, handle sales inquiries, and oversee HR training programs. The role requires excellent communication and organizational skills, as well as the ability to handle multiple tasks under pressure. Responsibilities include preparing service contracts and managing various administrative duties. This position offers an engaging work environment in a dynamic sector.

Qualifications

• Ability to manage multiple tasks under pressure.
• Strong organizational skills required.
• Comfortable with phone communication and email.

Responsibilities

• Plan and manage schedule for technicians.
• Answer all phone calls and emails.
• Prepare service contracts and quotations.
• Manage training programs and staff duties.
• Coordinate purchasing and project requirements.

Skills

Sales coordination

Time management

Communication skills

Administrative skills

Project planning

Job description

Description

• Plan and Manage Schedule for Technicians
• Answer All Phone calls and emails coming in
• Prepare clearance letter for routine service
• Prepare approved maintenance / service contract
• Prepare Service quotation
• HR Duties - Arrange and Manage all Training Programmes
• Key in all sales inquiry & forward accordingly via phone calls or sms
• Apply all Security Passes Applications
• Do filing for office documents
• Follow-up on renewal on Maintenance Contract
• Follow-up on un-confirmed Quotation
• Order & issue stationeries for Office use
• Key in daily service call attended by technician
• Project Planning
• Submit Namelist, RA and all other Safety Documents prior to Project or Scheduled Routine Service
• Schedule Van for Servicing & Inspection
• Key-In Works Order to Project List
• Arrange job schedule with the Sales In Charge
• Coordinate with the purchasing to make sure that all equipment needed on the job site has been purchased and prepared
• Attend to Sales Enquiries and complaints
• And other duties as may assigned
• Need to work Under pressure