Administrative & Operations Executive (Up to 3600 per month)

PERSOL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A professional services firm in Singapore is seeking a motivated Administrative & Operations Executive to provide vital support. The role involves processing applications, supporting administrative tasks, and coordinating logistics for mediation sessions. Successful candidates will have strong organizational and communication skills, alongside proficiency in Microsoft Office applications. This position offers a dynamic working environment and a competitive salary.

Qualifications

• Strong organisational and communication skills, with keen attention to detail.
• Proven ability to handle multiple tasks efficiently while maintaining accuracy.
• A proactive, reliable, and adaptable team player.

Responsibilities

• Process and track applications, including preparing materials.
• Support ongoing projects and administrative tasks assigned by management.
• Prepare and dispatch official documents to relevant parties.
• Coordinate logistics for mediation/hearing sessions.
• Assist at the reception counter when needed.
• Organise and maintain records for proper documentation.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Ability to handle multiple tasks

Education

Diploma or Degree in any discipline

Job description

Salary: Up to $3600/month

Location: Central

Monday to Thurs: 8.30am - 6:00pm, Friday: 8:30am - 5:30pm

Contract: 12 Months

Role Overview

We are seeking a motivated and dependable Administrative & Operations Executive to provide vital administrative and operational support to our team.

In this role, you will help ensure the smooth execution of key office functions, from processing applications and coordinating mediation/hearing sessions to managing documents and supporting daily operations.

This position offers an excellent opportunity to gain hands‑on experience in a dynamic, fast‑paced environment that values professionalism, attention to detail, and teamwork.

Key Responsibilities

• Process and track applications, including preparing materials and taking accurate notes during mediation or hearing sessions.

• Support ongoing projects and administrative tasks assigned by management to enhance workflow efficiency.

• Prepare and dispatch official documents to relevant parties and stakeholders in a timely manner.

• Coordinate logistics for mediation/hearing sessions, including setting up rooms and providing on‑site support when required.

• Assist at the reception counter or perform case officer duties when needed, ensuring a positive and professional experience for all visitors.

• Organise and maintain records by packing, shelving, and digitising completed files to support proper documentation and retrieval.

Requirements

• Diploma or Degree in any discipline.

• Strong Organisational and Communication skills, with keen attention to detail.

• Proven ability to handle multiple tasks efficiently while maintaining accuracy.

• A proactive, reliable, and adaptable team player who takes initiative to support smooth operations.

• Proficient in Microsoft Office applications (Word, Excel, Outlook).