Administrative & Operations Coordinator

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading academic institution in Singapore is seeking a Management Assistant Officer to coordinate academic meetings and assist with logistical preparations. You will play a key role in supporting faculty by managing travel logistics, processing claims, and coordinating recruitment. The ideal candidate holds a Polytechnic Diploma and demonstrates strong interpersonal and writing skills while being able to multi-task effectively under tight deadlines. The position is a 2-year contract, renewable based on performance.

Qualifications

• Preferably with work experience in a fast-paced, dynamic environment.
• Demonstrate initiative and good interpersonal communication skills.
• Able to multi-task and deliver under tight deadlines.

Responsibilities

• Coordinate meetings and secure room bookings for faculty.
• Arrange travel bookings and logistics for faculty.
• Process and track claims made by faculty, researchers and students.
• Coordinate the recruitment of research staff and students.
• Coordinate the visits of visiting professors and visitors.

Skills

Interpersonal communication

Writing skills

Analytical skills

Customer service

Education

Polytechnic Diploma

Job description

A leading academic institution in Singapore is seeking a Management Assistant Officer to coordinate academic meetings and assist with logistical preparations. You will play a key role in supporting faculty by managing travel logistics, processing claims, and coordinating recruitment. The ideal candidate holds a Polytechnic Diploma and demonstrates strong interpersonal and writing skills while being able to multi-task effectively under tight deadlines. The position is a 2-year contract, renewable based on performance.