Administrative Officer/Senior Administrative Officer

Singapore International Foundation; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A non-profit organization in Singapore seeks a dedicated Administrative Officer to support their Specialist Volunteer Programme. The role includes providing essential administrative and logistical support, coordinating events, and maintaining accurate records. Ideal candidates should have at least three years of relevant experience, be IT-savvy, and possess strong interpersonal skills. You will work closely with volunteers and partners to facilitate impactful programs, enriching lives across Asia.

Qualifications

• Minimum three years of administrative support and project coordination experience.
• Experience in event organizing is a must.
• Proficient in using online tools for data management.

Responsibilities

• Provide administrative support for volunteer programmes.
• Coordinate logistics for workshops and events.
• Assist with orientations and briefings for volunteers.

Skills

Administrative support

Project coordination

Event organizing

People-oriented

IT-savvy

Education

Diploma / Degree in any discipline

Tools

Online tools

Job description

The Singapore International Foundation (SIF) is a non‑profit organisation that connects communities worldwide and convenes global expertise to drive change for a better world. Established in 1991, we foster collaboration among communities to exchange ideas, skills, resources, and experiences to create positive social impact.

Powered by the strong commitment and dedication of our volunteers, our programmes drive collective action through public, private, and philanthropic partnerships to address global challenges.

The Programmes Division designs and implements programmes that bring people together to share ideas, skills and resources to enrich lives and effect positive change. With an aim to catalyse strategic multi‑stakeholder collaboration for sustainable social impact, we initiate convenings and develop platforms that foster partnerships, drive innovation and mobilise resources for collective action.

We invite candidates who share our vision For A Better World to apply for the position.

Responsibilities

We are seeking a dedicated and organised Administrative Officer to support the coordination and delivery of our Specialist Volunteer Programme in Asia. In this role, you will provide essential administrative, logistical, and data management support to ensure smooth implementation of volunteer assignments, workshops, and milestone events.

You will work closely with programme managers, volunteers, and external partners to facilitate effective execution, maintain accurate programme records, and support communications and reporting needs. This role offers the opportunity to contribute to meaningful capacity‑building efforts and support our mission of fostering sustainable development and collaboration across the region.

• Provide administrative support for the execution of overseas and online volunteering programmes.
• Coordinate project workshop logistics with various stakeholders.
• Assist in carrying out orientations/briefings for volunteers.
• Support Country Managers on communications and publicity work for milestone events.
• Manage data entry across systems.
• Perform other administrative duties as assigned by Head, Volunteer, Programmes Division.

Qualifications

• Diploma / Degree holder in any discipline.
• At least three years of administrative support, project coordination and event organising experience.
• IT‑savvy and experienced with online tools.
• General media and communications understanding.
• Mature, self‑motivated and meticulous.
• People‑oriented and able to work well in a team.
• Singaporean.

Interested candidates are invited to send in your applications online or via email with your resume, stating your current and expected salary to [e-mail].

We regret that only shortlisted candidates will be notified.