Administrative Officer

AIRE-TECH ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable engineering firm in Singapore is seeking a detail-oriented Administrative Assistant to support daily office operations. The ideal candidate should have at least 5 years of administrative experience and be proficient in Microsoft Office. Responsibilities include handling correspondence, maintaining filing systems, and assisting with HR and finance functions. Bilingual proficiency in English and Mandarin is required.

Qualifications

• Minimum GCE ‘O’ Level or Diploma in Business Administration or related field.
• At least 5 years of administrative experience preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Provide general administrative and clerical support to the team.
• Handle phone calls, emails, and correspondence professionally.
• Maintain and organize filing systems, records, and databases.
• Prepare documents, reports, and meeting materials.
• Coordinate office supplies, logistics, and vendor management.
• Assist in scheduling meetings and travel arrangements.

Skills

Organizational skills

Time management

Communication skills

Bilingual in English and Mandarin

Education

GCE ‘O’ Level / Diploma in Business Administration

Tools

Microsoft Office

Job description

About the Role

We are seeking a detail‑oriented and proactive Administrative Assistant to support daily office operations and ensure smooth administrative functions. The ideal candidate is organized, responsible, and able to multitask in a fast‑paced environment.

Key Responsibilities

• Provide general administrative and clerical support to the team.
• Handle phone calls, emails, and correspondence professionally.
• Maintain and organize filing systems, records, and databases.
• Prepare documents, reports, and meeting materials.
• Coordinate office supplies, logistics, and vendor management.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Support HR and finance functions such as attendance tracking, claim submissions, and invoice processing.
• Ensure office environment is well‑maintained and operational.

Requirements

• Minimum GCE ‘O’ Level / Diploma in Business Administration or related field.
• At least 5 year of administrative experience preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational, time management, and communication skills.
• Meticulous with attention to detail and able to handle confidential information.
• Bilingual in English and Mandarin to liaise with Mandarin‑speaking colleagues and partners.