Administrative Officer

CREDENCE AUTOMOTIVE PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading automotive company in Singapore is seeking an Administrative Officer to provide essential administrative and clerical support. This role will involve managing office operations, maintaining documentation, and supporting HR and finance team activities. The ideal candidate will hold a diploma or degree in Business Administration, possess strong communication skills, and be proficient in Microsoft Office. This is an excellent opportunity for an organized individual looking to thrive in a dynamic environment.

Qualifications

• Proven experience in office administration or similar role.
• Ability to prioritize tasks effectively.
• Detail-oriented and able to work independently.

Responsibilities

• Manage day-to-day office operations and administrative tasks.
• Prepare, organize, and maintain documents and records.
• Support HR and finance departments in basic administrative duties.
• Assist in scheduling meetings and organizing company events.
• Ensure the office environment is well maintained and orderly.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Education

Diploma or Degree in Business Administration or Management

Tools

Microsoft Office

Job description

Job Summary

The Administrative Officer is responsible for providing administrative and clerical support to ensure the smooth and efficient operation of the office. This role involves handling daily office tasks, coordinating with internal departments, maintaining records and documentation, and supporting the overall administrative workflow.

Key Responsibilities

• Manage day-to-day office operations and administrative tasks
• Prepare, organize, and maintain documents and records
• Handle incoming and outgoing correspondence, emails, and calls
• Support HR and finance departments in basic administrative duties (e.g., attendance tracking, invoice filing)
• Manage office supplies and coordinate with vendors or service providers
• Assist in scheduling meetings, arranging travel, and organizing company events
• Ensure the office environment is well maintained and orderly
• Chase and follow up on outstanding payments from clients or vendors
• Act as the first responder for sales inquiries received through various platforms, and redirect them to the appropriate colleagues for follow-up meetings
• Perform quality checks (QC) on sales postings to ensure accuracy and compliance with company standards
• Perform other ad-hoc tasks as assigned by management

Requirements

Diploma or Degree in Business Administration, Management, or a related field

Proven experience in office administration or a similar role Proficient in Microsoft Office (Word, Excel, PowerPoint) Strong communication and organizational skills

Ability to multitask and prioritize tasks effectively

Detail-oriented and able to work independently