Administrative Manager

M-Vista Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A Singaporean company is seeking a candidate to provide sales support and manage administrative tasks. The role involves responding to inquiries, preparing documents such as quotations and orders, and coordinating logistics. The candidate should possess strong organizational skills and the ability to assist with marketing initiatives to enhance brand awareness. This position is located in Singapore and requires effective communication with customers.

Qualifications

• Strong organizational and administrative skills.
• Ability to manage multiple tasks simultaneously.
• Effective communication skills for customer interaction.

Responsibilities

• Respond to sales enquiries through emails and calls.
• Provide administrative support to sales representatives.
• Prepare quotations, sales orders, delivery orders, and invoices.
• Coordinate collection and delivery of goods.
• Maintain a database of sold equipment.
• Manage company inventory of assets.
• Assist with ad-hoc duties from the Managing Director.

Job description

Scope of work

• Respond to sales enquiries received through emails and phone calls and distribute the relevant enquiries to respective sales representatives
• Work closely with the sales representatives to improve their productivity by providing administrative support
• Preparation of quotations, sales orders, delivery orders and invoices as and when required
• Coordinate the collection and delivery of goods as per arrangement with customers
• Maintain a database listing of sold equipment which are delivered to customers including details such as serial number, make and model etc.
• Manage the inventory of the company owned assets such as laptops, workstations, and mobile phones etc.
• Other ad-hoc duties directed by the Managing Director, as and when required

Scope of work (Secondary)

• Conducting marketing campaign initiatives to establish company brand awareness
• Producing marketing and promotional materials such as client reference lists and project references etc.
• Creating content providing search engine optimization for the company website to develop new leads for the sales representatives
• Conducting customer and market research to define target markets and opportunities
• Monitoring and managing company social media channels such as Facebook and Instagram etc.