Administrative Manager

PLATINUM MOTORING SERVICES PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading vehicle service provider in Singapore is seeking an Administrative Manager to oversee all administrative functions, ensuring efficient daily operations. The ideal candidate should have a Diploma or Degree in Business Administration, with at least 3 years of experience in office management. Proficiency in Microsoft Office and strong organizational skills are essential for success in this role.

Qualifications

• Minimum 3 years of experience in office administration or management.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently and manage multiple priorities effectively.

Responsibilities

• Oversee and manage all administrative functions for efficient daily operations.
• Maintain and update administrative and corporate records.
• Provide administrative assistance to management and other departments as required.
• Review and improve administrative systems, policies, and procedures.
• Supervise and guide administrative staff.

Skills

Organizational skills

Communication skills

Multitasking abilities

Interpersonal skills

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office

Job description

The Administrative Manager will be responsible for overseeing and managing all administrative functions to ensure efficient daily operations within Platinum Motoring. This role involves coordinating office activities, managing documentation, maintaining company records, and supporting management in achieving operational efficiency.

1. Office & Administrative Management

• Supervise and coordinate general office administration to ensure smooth daily operations.
• Manage office supplies, equipment, and maintenance to provide a well-functioning workplace.
• Liaise with vendors, service providers, and landlords on office-related matters and contracts.
• Oversee the cleanliness, safety, and organization of the office environment.

2. Documentation & Record Keeping

• Maintain and update all administrative and corporate records, agreements, and correspondence.
• Ensure proper filing (physical and digital) of company documents for easy retrieval.
• Handle confidential information with discretion and maintain data integrity.
• Track renewals of company documents, licenses, and insurance.

3. Administrative Support to Management

• Provide administrative assistance to management and other departments as required.
• Prepare, format, and manage correspondence, reports, and meeting materials.
• Coordinate meeting schedules, appointments, and travel arrangements.
• Support internal communication and ensure timely dissemination of information.

4. Process & Policy Management

• Review and improve administrative systems, policies, and procedures to enhance efficiency.
• Implement and monitor compliance with company administrative standards.
• Develop administrative guidelines to support company operations.

5. Team Coordination

• Supervise and guide administrative staff to ensure tasks are completed efficiently.
• Monitor performance and provide feedback or training where needed.
• Foster a positive and professional administrative team culture.

Requirements:

• Diploma/Degree in Business Administration, Office Management, or related field.
• Minimum 3 years of experience in office administration or management.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with office management systems.
• Ability to work independently and manage multiple priorities effectively.